Sales Administrator

A fantastic opportunity has arisen with Hunting’s Commercial team based at our facility in Badentoy Industrial Estate, Portlethen.

This is a great entry level role for an individual looking for their first position in an office environment and an opportunity to start a career in the oil and gas industry. Applicants do not need previous experience as full training will be provided, however, they must be proficient in using Microsoft packages, be organised, enthusiastic and have a can-do attitude.

**Job Title: Sales Administrator**

**Reporting to: Senior Sales Manager - Internal Sales**

**Nature of the Position: Permanent Full Time**

**Key Responsibilities**:

- Working closely with the Management Team and Departmental Leads daily to prioritise workload
- Administering assigned areas of the Commercial Department to ensure accurate and consistent delivery of all commercial benefits, including customer queries and quotation management, to involve preparing and sending of quotations to clients through to completion
- Planning and allocating administrative work, monitoring achievements of deadlines and supporting staff as appropriate
- Supervising and managing Purchase Order Process including invoicing of sales/commercial files
- Leading the resolution of accounts queries/credit control issues
- Communicating information verbally/electronically to clients/customers
- Providing general sales and administrative duties, supporting assigned department(s)
- Supervising and managing demands of month end, providing feedback to Finance
- Ensuring customers are provided with weekly/monthly reports in a timely manner
- Supporting and resolving Departmental ERP system issues and concerns
- Taking ownership of and coordinating the Commercial Department’s Contract Reviews
- Running and reviewing daily reports to ensure orders are picked up and on track
- Evaluating the effectiveness of the support provided by the Administration team and updating processes and procedures accordingly

**Qualifications/Skills and Experience**:
Essential
- Business Administration/Business Studies school qualification
- Highly proficient in spoken and written English

Desirable
- HNC \ HND in business
- Relevant experience in a Commercial/ Sales Administration or Coordination role, preferably within the Oil and Gas industry
- Knowledge and experience of an ERP system
- Full Driving Licence

**Personal Qualities**
- Excellent communication (both written and oral), influencing and interpersonal skills
- Ability to work in timely and accurate manner i.e. good organisational skills
- Ability to prioritise workload
- High level of attention to detail
- High degree of commercial acumen
- Highly professional conduct
- Strong focus on customer service
- Hardworking, dedicated, enthusiastic and motivated

Closing Date: 31 May 2023

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Work Location: In person