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Music Department Administrator/secretary

4 months ago

Eastbourne, United Kingdom Eastbourne College Full time

**1. Job Title**:Music Department Administrator/Secretary (Part-time, 35 weeks)

**2. Responsible to**:Director of Music

**3. Job Summary**:To provide full administrative support to the Director of Music and support the day to day running of the music department at the College.

**4. Duties and Responsibilities**:
b) Receive notification of music teacher absences, enter details on PASS and advise Deputy Head and Director of Music where relevant.

c) Pupil Accounts - recharging pupils termly for music purchased etc., checking of invoices from music suppliers before recharging pupils and submitting information to bursary.

d) Calculation of pupil tuition fees - termly.

e) Monitoring of number of music lessons given by each teacher. Record kept of lessons each term, adjustments made to fees when necessary.

f) Calculation of pupil music theory lessons - termly.

g) Maintaining up to date list of teachers and contact details.

h) Monitoring and maintaining pupil lists - allocation of all new pupils to teachers as directed, who is giving up lessons and when and advising music teachers accordingly.

i) Responding to parents re notice/extra time etc.

k) Monitoring of rehearsals/activities /exam accompaniments by each teacher.

l) Staff salaries and expenses - issuing of monthly claim form to teachers. Salaries calculated and submitted monthly to payroll.

m) Checking music timetables to ensure no clashes and liaising with music teachers to arrange alternative times resulting from clashes, academic lessons which cannot be missed, sports fixtures, ad hoc tests/exams and other items not listed in the White book.

o) Maintaining lists of choirs, orchestras, bands and ensembles

q) Chapel Sheets

r) Producing all orders of service including carol services etc. and liaising with proof reading and printers.

s) Concert programmes throughout the year.

t) Ordering of textbooks/music.

u) Photocopying of music, booklets etc. for music staff.

v) Submission of up-to-date list of music scholars and music pupils and their instrument/voice for the generation of reports.

w) Acting as point of contact over problems with teachers.

x) Correspondence relating to arrangements for concerts and trips.

y) Correspondence for Director of Music with the exception of correspondence relating to pupil’s music lessons, fees, termination of music lessons, absences etc., or relating to Visiting Music Teachers.

z) Safeguarding Duties
- The post holder’s responsibility for promoting and safeguarding the welfare of children and young persons for whom s/he is responsible, or with whom s/he comes into contact will be to adhere to and ensure compliance with the School’s Safeguarding and Child Protection Policy Statement at all times.
- If in the course of carrying out the duties of the post the post holder becomes aware of any actual or potential risks to the safety or welfare of children in the School s/he must report any concerns to the School’s Designated Safeguarding Lead or, if he/she is the School’s DSL, to the Headmaster and relevant agencies

**5. Person Specification**
- Must have a professional manner.
- Be able to deal quickly and efficiently with enquiries from a variety of sources whilst remaining calm and positive.
- Be fully IT literate with a strong working knowledge of Excel.

**6. Terms and Conditions**

**Salary**:£9,108 per annum

**Hours**:20 hours per week; 35 weeks/year

**Other benefits include**:

- Use of College sports facilities
- Pension and life insurance
- Free tickets to College productions

**7. How to Apply**

**8. Safeguarding Statement**
- Eastbourne College Incorporated is committed to the provision of equal opportunities in employment and accordingly wishes to ensure that no job applicant is treated less favourably on unjustifiable grounds._

April 2024

**Job Types**: Part-time, Permanent

Expected hours: 20 per week

**Benefits**:

- Company events
- Company pension
- Discounted or free food
- Free parking
- Life insurance

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 26/04/2024