Crewing Administrator

**Crewing Administrator - VR/29329**:
**Status**: Permanent

**Location**: Aberdeenshire

**Rate**: Available Upon Request

Opportunity to progress your career in the field of Offshore Crewing for a fast-growing business in Aberdeenshire. A key role within a fast-paced team, this PERMANENT vacancy is best suited to highly-organised, administration-focused individuals with working knowledge of the offshore industry.

**Overview**
- You will provide administrative assistance to the Crewing Team, whilst working closely with Recruitment, HR and Operations Teams.
- You will gain oversight of the entire personnel mobilisation/demobilisation process, ensuring the function runs smoothly and efficiently.

**Main duties and responsibilities**
- Assisting the Crewing Team with project crew allocation, scheduling and facilitation of crew changes.
- Assisting with arranging travel and accommodation and any other logístical requirements for project personnel, focusing on cost-effective solutions to meet commercial goals.
- Recording offshore personnel movements for projects, recording accurate crew changes, training, crew availability and project uplifts.
- Maintaining offshore personnel records and certification, performing competency validations as required.
- Assisting with validation and approval of offshore personnel timesheets and expense claims, highlighting any payroll queries.
- Recording offshore personnel holidays or leave requirements.
- Ordering, logging and arranging delivery (if necessary) PPE requirements for offshore personnel.
- Assisting with preparing project assignment conditions, travel letters and any other necessary documentation for travel or projects.
- Raising purchase orders and validating costs.
- Updating and formatting onshore and onshore/offshore personnel CVs to company standard.
- Providing administration support for training, development and competencies for offshore personnel.
- Maintaining up-to date project documents and vessel briefs.
- Assisting with project-specific tasks and new business initiatives, offering suggestions for increased crewing efficiency.
- Contributing to the weekly Crewing meetings.
- Participating in out of hours on-call rota.

**Applicants to this role require**
- Demonstrable experience in an administrative role, ideally within a Crewing team or offshore environment.
- IT and systems proficiency.
- Strong organisation skills, with the ability to work at pace and juggle conflicting, ever-changing priorities.

**Additional information**
- Progressive and very visible role within a supportive environment, and a clear pathway towards promotion and progression.
- Hybrid working is available after an initial training/settling-in period.
- Flexibility around start/finish times.
- Excellent office facilities, including an onsite gym.

TMM Recruitment INDHR