Medical Staffing Rota Coordinator

An opportunity for 12 month secondment. We are looking for an enthusiastic and efficient individual with an eye for detail who understands the complexities of NHS medical cover.

You will be required to co-ordinate all grades of clinical staff from consultants to junior doctors, using various electronic systems. You will ensure the provision of high-quality patient care by efficiently deploying staff, and will be instrumental in the creation, implementation and management of staffing rotas.

You will also be required to have responsibilities within the team for allocation of and management of Additional Capacity sessions when required.

You will support the delivery of rotas and staffing to an agreed level, providing accurate timetables and on-call rotas for senior and junior medical staff. You will also be be responsible for accurately recording and acting upon planned and unplanned absences, such as leave or sickness and updating Healthroster for the Directorate.

You will also be required to have responsibilities within the team for allocation of and management of Additional Capacity sessions when required. You will be required to communicate with a wide range of disciplines, and possess an aptitude for negotiation and persuasion.

Our values define who we are and how we behave.
- Caring and compassionate. We treat everyone with dignity and respect, doing everything we can to show we care.
- Recognising individuality. We respect, value and respond to every person’s individual needs.
- Seeking to involve. We will always involve you in making decisions about your care and treatment, and are always open and honest.
- Team working. We work together as one team, and involve patients, families, and other services, to provide the best care possible.
- Taking personal responsibility. We each take personal responsibility to give the highest standards of care and deliver a service we can always be proud of.
- You should have the ability to think calmly and logically under pressure, working to tight and sometimes conflicting deadlines, ensuring that you have the ability to prioritise effectively. You should have excellent interpersonal and communication skills and conduct yourself in a professional manner at all times. You should have a positive attitude to maintaining high standards at all times, be supportive of your colleagues and the needs of the service, showing flexibility when carrying out duties. You will be quick to learn, be able to work as part of a team, and also possess the ability to work independently unsupervised, using your own initiative to make decisions.
- You will support the delivery of rotas and staffing to an agreed level, providing accurate timetables and on-call rotas for senior and junior medical staff. You will be responsible for accurately recording and acting upon planned and unplanned absences, such as leave or sickness. You will be required to communicate with a wide range of disciplines, and possess an aptitude for negotiation and persuasion.
- Record and monitor, electronically and manually, all medical staff leave such as annual leave, study leave, professional leave, sick leave in accordance Trust policies and procedures.
- Manage the Health Roster system ensuring all clinical activities are backfilled due to leave or on-call.
- Produce and distribute rotas for all grades of medical.
- Maintain effective communication channels across sites, linking in with key departments and health
- Provide assistance with the local induction of newly appointed medical/agency.
- Process extra duty claims for the medical staff.
- Record and report on locum expenditure to the Management Team on a regular basis.