Deputy Procurement and Distribution Lead

7 months ago

Swindon, United Kingdom Great Western Hospitals NHS Foundation Trust Full time

If you are a Senior Pharmacy Technician with passion for Procurement & Distribution, this is a great opportunity to develop your career. The role is diverse, exciting and responsible and will appeal to career-minded individuals.

You will support the Procurement & Distribution Lead in the management of the team and oversee the day to day running of the department, organising and monitoring the performance of staff to maintain an efficient and safe service. The post holder will act as a Deputy Responsible person and will be integral to the on-going maintenance of the Wholesalers dealers’ and Home Office licenses and successful re-inspections.

If you would like to discuss this role further or orgnaise an informal / virtual visit then do not hesitate to get in touch.

To coordinate the Pharmacy Stores and Distribution department, supporting the efficient and effective procurement and distribution of medicines. Ensuring that all legal and departmental practices including Standing Operating Procedures (SOPs), MHRA Rules and Guidance for Pharmaceutical Distributors, COSHH, Lifting and Handling Regulations and all Trust Policies and Procedures are followed.

To assist in delegated duties as an accredited deputy responsible person to undertake the day to day WDA licensed activities ensuring that the service and facilities are compliant with all aspects of Good Distribution Practice (EU GDP 2013/C 343/01), and all other relevant medicines regulations and quality standards.

To manage related training provision to all operational staff within the facility. To assist the operational lead in all aspects of regulatory audit (internal and external).

Our STAR values are at the heart of everything we do. You can expect to see them in the way we act and the way we treat each other.

Our values make us who we are.

Service We will put our patients first
Teamwork We will work together
Ambition We will aspire to provide the best service
Respect We will act with integrity

Just a mile off the M4 (Junction 15), and with a shuttle bus from Swindon town centre and station (every 15 minutes), getting here could not be any easier. The Trust employs over 4,000 staff, with around 105 working within Pharmacy, which is a busy, friendly and forward thinking department housed in a modern building with excellent facilities both in clinical area’s and for staff.
1. To co-ordinate the Pharmacy Stores and Distribution operations including receipting goods, safe custody and security, correct storage, rotation of stock, issues, returns to suppliers and regular stock checks.
2. Co-ordinate the ordering process to ensure that we do not run out of any essential items, helping to place orders with contracted or most cost effective suppliers.
3. Oversee the to-follow process, ensure item outstanding on orders are chased and manage sorting out solutions to shortages such as ordering different brands.
4. Managing any off contract claims.
5. Assist the Procurement & Distribution Lead in ensuring there are adequate and up to date written training manuals for all areas to assist staff in following the correct standard operating procedures and to have in place an induction programme for all new staff to follow.
6. To keep pharmacy staff informed about major stock availability problems and to notify these officers promptly of significant delays or shortages, and where appropriate arrange alternative sources of supply.
7. To assist the Responsible Person and Procurement & Distribution Lead and be integral in the preparation, implementation and the on-going maintenance of the Wholesalers dealers’, all aspects of Good Distribution Practice (EU GDP 2013/C 343/01) and Home Office licenses. Complete delegated duties from the Responsible Person and have advanced specialist knowledge of EU GDP.
8. Assist the Procurement & Distribution Lead in the procurement and on-going quality assurance of medical gases in line with national professional standards. This includes on-going risk management associated with the storage and handling of medical gas cylinders.

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