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Finance Assistant

4 months ago

Sale, United Kingdom Slater Heelis Full time

Slater Heelis are a full-service law firm with offices in Sale, Manchester and Timperley. For over 250 years, we have been helping our clients and supporting our communities. As we continue to expand and grow we are looking for an enthusiastic team member to join our Accounts team. At Slater Heelis we are committed to the ongoing development of our employees, ensuring everyone is supported in fulfilling their potential.

**Job Title: Finance Assistant**

**Reporting to: Finance Manager**

**Supervisory Responsibility: None**

**Key Purpose of Role**:
To provide legal cashier support for the Practice

**Key Responsibilities**:

- Monitoring on-line banking system to check for receipt of funds by CHAPS and BACS
- Posting slips for receipts on Proclaim and advising fee earners of unallocated funds
- Posting receipts on Proclaim for regular sums received i.e. DWP
- Processing all payment requests for CHAPS and BACS payments on Proclaim and also on RBS Bankline system
- Authorising and sending payments once checked by another member of the accounts team
- Interest calculations
- Cancelling cheques at bank and posting on Proclaim
- Logging invoices from third parties (Counsel and Experts Fees) on Proclaim
- Paying invoices from daily report and also on request from fee earners
- Posting Direct Debit payments for Searchflow etc
- Posting receipts for funds received for credit notes issued by Searchflow etc
- Maintaining the Breaches Register
- Checking HMCTS statement to ensure that all payments have been entered on the ledgers
- Logging all invoices from suppliers re office overheads and issuing cheques/BACS when invoices are due for payment
- Daily banking of cheques received and posting on Proclaim
- Processing cheque request payments and printing cheques
- Paying invoices (PIO) from daily report
- Checking all bills entered on Proclaim ensuring that all disbursements are billed and posting through slips
- Raising disbursement only bills when required
- Posting expense claims on Proclaim and paying by Bank Transfer
- Reconciling cash and receipts and posting on Proclaim and also the Petty Cash Spreadsheet
- HMLR statement checking that all payments have been entered as ND’s and raising disbursement bills if money on account
- PAYE Payment
- Responsible for the policies and procedures on Proclaim
- Development of the Accounts Proclaim system to aid training of staff
- Weekly visit to other offices to assist with any issues
- Daily Bank reconciliations for General Client and Office accounts
- Posting all Office Direct Debit payments and all receipts for bills
- Advising fee earners of all bill receipts
- Posting Salary Bulk payments and VAT and other miscellaneous payments made from office account
- Checking all bank payment details entered are correct before the payments are released
- Authorising and printing confirmation on busy days
- Posting partner drawings on Proclaim and making payment through the On-line Banking System
- Monthly prepayment journals setting up and posting
- Maintaining Direct Debit Spreadsheet
- Set up and maintenance of Regular postings programme
- Checking Lawyer Checker Statement ensuring that all payment have been entered on the ledgers as ND’s
- Cancelling out of date cheques at bank and posting on Proclaim
- Monthly reconciliation of Client Designated deposit account and posting interest where required
- Monthly reconciliation of all Client accounts ensuring bank balance agree with total held on matters
- Companies House statement checking
- Write offs and queries
- Fee Earner / Secretary training

**Miscellaneous**
- Carry out any other duties as appropriate to the nature of the post as required.
- Attend staff and departmental meetings as required.
- Undergo such training as might be appropriate for the role,
- Uphold the aims and principles of all the firm’s policies

**Person Specification**
- Preferably holding or working towards appropriate professional qualifications.
- Trained in the principles of bookkeeping
- Preferably with experience of legal cashiering
- Knowledge of the SAR
- Computer literacy
- Team player
- General organisational and administrative skills
- Excellent communication skills
- An ability to work clearly set out administrative systems and arrangements efficiently
- Pleasant and helpful manner

**Hours of work & Location**:
This is a full time role based in our Sale office.

**Benefits**:
We have a range of benefits including 25 days annual leave plus 1 day for birthday and 8 Bank holidays, a contributory pension scheme, death-in-service, critical illness cover, discounted gym membership, cycle to work scheme, tech scheme and a Bupa healthcare cash plan. We also offer an additional day annual leave for your 3, 5 & 10 year anniversary.

Our privacy policy is here:
**Job Types**: Full-time, Permanent

**Salary**: From £21,000.00 per year

**Benefits**:

- Additional leave
- Company pension
- Cycle to work scheme
- Employee discount
- Enhanced maternit