Event Production Coordinator

4 months ago

Nottingham, United Kingdom Mania Events ltd Full time

**About us**

We're two companies on a mission to help people have fun in unsusal ways by creating events with a difference.

Ball Mania is the UK's largest ball pit for hire. We've worked with the likes of McDonald's, amazon and Netflix creating fun experiences for their clients.

Mania Events are the creators of truly unique events in the UK and Europe. We've worked with some of the UK's largest retail destinations delivering large scale, high quality, immersive events to drive engagement and footfall.

We're a small team but we do things on a big scale.

We're looking for an inventive, resourceful, bright and friendly person to come and join the Mania team. You will be working on some great projects with some of our biggest and best clients.

You’ll work across a variety of different types of projects, supporting our directors on the planning, coordination and delivery of events UK-wide.

This would involve all aspects of the job including creative input, researching, and managing suppliers, working on-site, rigging and derigging, liaising with clients, logistics planning and travelling throughout the UK.

It's a great opportunity to join a growing events agency, working with a tight-knit team and amazing clients.

This job is a hybrid role where you’ll be expected to spend time in the office and on site rigging events. This will require travelling throughout the UK, driving a van and staying away in different locations.

**Main duties**
- Drive to and set up any short term events ensuring all H&S procedures are adhered to.
- Where necessary man events when open to the public
- Assist in our large event builds
- Assist with any maintenance of live events
- Support with the management of our warehouse and props store
- Support with sourcing any materials or tools required to run events
- Assisting in the planning of event installations and de-rig
- Organising accommodation for crews
- Assist in the production of event documents including staff briefs, event plans and H&S documents
- Coordinate and communicate verbally and in writing with customers (internal and external) regarding event details.
- Assist in sourcing event props, kit and theming
- Build and manage effective relationships with customers/Suppliers and promotional staff to ensure a consistently high level of service

**Person specification**
- You will be friendly and approachable and be keen to deliver fantastic customer service
- You will be willing and able to drive a range of vehicles up to a luton van
- You will be reasonably handy and fit an able to lift kit in and out of venues and vehicles
- A quick learner, able to follow instructions and work under own initiative
- You’ll be a problem solver and a quick thinker able to come up with creative solutions when faced with unknown challenges.
- Excellent technical communicator, both written and verbally, but also just conversationally
- You must have a passion for the industry and love all things events
- You will be creative, highly organised and resourceful, with an eye for detail
- Adaptable, with the ability to work in an ambiguous and fast-changing environment
- Well organised, with a logical approach and the ability to prioritise accordingly
- Thorough and persistent, with attention to detail and accuracy
- Confident using common power tools

**Requirements to carry out the job**

**Essential**
- Experience in operations planning and delivery
- Experience using computer systems including Microsoft Office, and Google drive.
- Experience working with suppliers
- Experience working with external partners
- Full UK driving licence
- Excellent IT Skills
- Ability to work towards a budget
- The ability to work under pressure and prioritise a varied workload
- Excellent organisation skills
- Strong numeracy skills
- Good written and verbal communication skills
- Ability to think creatively
- Ability to solve problems and work under own initiative
- Excellent interpersonal skills

**Desired**
- At least 1 year of experience working in an events tech role
- At least 1 year of experience working in an office/administration/planning role
- Experience organising large-scale events, including working with event organisers, sourcing caterers and tastings
- Experience working with suppliers
- Experience working with external partners

Note: Due to the nature of the job this will not be set days and will vary depending on bookings. Evening and weekend work is part of the role.

Note: Due to the nature of the job this will not be set days and will vary depending on bookings. Evening and weekend work is part of the role.

**Job Types**: Full-time, Permanent

**Salary**: £25,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Company pension
- Flexitime
- Free parking
- On-site parking

Schedule:

- 8 hour shift
- Flexitime
- Monday to Friday
- Weekend availability

Work Location: In person

Reference ID: Event Production Coordinator - Mania Events

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