Executive Assistant

**Are you ready to embark on a career where every day brings new challenges and opportunities? We have a fantastic opportunity for a Personal or Executive Assistant to join our amazing Adventure Division, to provide administrative support to the Adventure Managing Director and Executive team while also managing and coordinating various events and projects.**

**About us**:
Our mission is simple, to Improve life through travel. Exodus Travels is one of the world’s leading adventure travel companies delivering extraordinary travelling experiences across more than 90 countries worldwide. Providing unparalleled expertise and local knowledge, our exceptional guides on the ground and teams in our worldwide offices have been crafting amazing travel experiences for years. Our values are to Bring Happiness, Take Responsibility, Be Ambitious and Always Passionate, they underpin the work that we do and act as a reminder of why we do it. We are looking for people who can embrace our values and live them every day.

**What you will be doing**:

- Managing the MD of Adventure and other Executive team members diaries as assigned, including updating calendar of monthly meetings and deadlines, ensuring conflicts are effectively managed and the Executive member is well prepared for their schedule
- Schedule assigned company-wide, departmental & team meetings as requested, in a timely and efficient manner
- Proactively prepare documents and agendas for meetings, attending where appropriate to take minutes and following up action points as advised - including the weekly and monthly executive team meetings if requested
- Liaise with international colleagues to ensure appropriate attendance at events/meetings/conferences. This may involve working outside of core hours, weekends or UK bank holidays
- Organisation and attendance at Global Conferences in international locations as required
- Pre-empt and co-ordinate extensive international and domestic travel schedules and itineraries, managing time and costs effectively for the MD and Exec team where required
- Manage all incoming mail/communications ensuring appropriate action taken when required
- Support with preparation and delivery of presentations
- Plan, organise and co-ordinate various company-wide and team-building and social events throughout the year

**What we are looking for**:

- An organised, outgoing, curious and creative person who enjoys working at pace
- Experience in roles such as Personal Assistant/Executive Assistant, Events management, Communications or even Operations management or similar roles will be considered
- Experience in events management or events coordination and communicating with external suppliers
- Excellent communication and presentation skills with a friendly and professional manner and ability to build great relationships
- Ability to maintain absolute confidentiality, due to nature of role and access to business sensitive information
- Excellent Microsoft Office products knowledge, with particular focus on Powerpoint and MS Teams
- A passion for travel, active holidays and nature

**Join us and in return you will be rewarded with**:

- Competitive salary
- 33 days annual leave that increases with length of service (including bank holidays)
- An enhanced employer contribution pension scheme
- Exciting travel opportunities
- Hybrid working (1-2 days in the office)

**If you’re looking for your next adventure** **and want to play a key role in the delivery of our Exodus experiences, then we would love to hear from you**

**Our commitment to equity, diversity & inclusion**:
We believe people are happier and perform best when they are able to be their true self, and that diverse teams deliver better results. Together we will cultivate a diverse, equitable and inclusive environment, where everyone can flourish.

We are committed to inspiring change through increasing awareness of, and counteracting, unconscious bias; building an inclusive culture, and embracing diversity in all its dimensions.

Travelopia is committed to ensuring a work environment that is open, accessible, and inclusive, removing barriers for all individuals. If you require accommodations/additional support to participate in the recruitment and selection process, kindly inform us. Our hiring team will work with you to provide suitable accommodations/additional in a timely and confidential manner. Information received will be handled with the utmost discretion

LI-SR1 #LI-HYBRID