School Trips Co-ordinator

Trips Coordinator Job Description

**Hours / Week**:30-37 Hours per Week (Term Time plus 3 weeks including INSET)

**Responsible to**:School Business Manager

**Salary**: H4
**Job Purpose**
- To be responsible for the administration and finances of both residential and day trips across the school.
- To ensure that we meet the legal requirements with regard to the administration, health and safety and organisation of off-site and educational visits.

Key Areas of Responsibility
- To liaise with trip leaders to ensure cost effective and compliant running of school trips across the school ensuring all key deadlines are met.
- Assist trip leaders with organisation, booking transport, venues and accommodation as required.
- To ensure that school trips are costed accurately and that they are cost effective for both parents and the school.
- Draft and send parental communications regarding trips, liaising with the trip leader.
- To monitor student payments and arrange and monitor payment plans where required.
- To work with local charities/organisations and our Pupil Premium co-ordinator to offer financial support to ensure all students have access to the range of opportunities offered by KWS.
- Collating and filing appropriate paperwork including submissions to Evolve and ensuring Risk Assessment and individual risk assessments are completed in a timely manner.
- To be responsible for the travel packs (administration and medical) and other preparation for school trip leaders to take on the trip.
- To be responsible for the financial reconciliation of school trips in a timely manner (6 weeks following return of trip) including accruals and prepayments for trips launched prior to year end.
- To assist the School Business Manager with the organisation for the school’s Activities Week offering.
- To provide reports to the Business Manager on an annual basis giving details of trips, attendance and cost.
- To become confident and familiar with the administration systems of the school ensuring effective and accurate communication with the school community.

**Other Duties**
- To undertake regular morning break or lunch duty, supervising students in and around the school premises.
- Attendance at appropriate staff training/meetings, parents’ evenings, open days/evenings which may be outside of the core hours of the job.
- Individuals have a responsibility for promoting and safeguarding the welfare of children and young people he/she is responsible for or comes into contact with.
- To ensure all tasks are carried out with due regard to Health and Safety.
- Comply with the requirements of GDPR and ensure confidentiality is maintained
- To adhere to the school policy on equality and diversity.
- To undertake appropriate professional development including adhering to the principle of performance management.

Knowledge, Experience and Training
- Have experience of working in an office environment.
- Have high levels of organisational skills and ability to prioritise own and others workload.
- Be comfortable with working with numbers.
- Have excellent IT skills, specifically knowledge of Excel.
- Have excellent people skills and telephone manner.

Whilst every effort has been made to explain the accountabilities and responsibilities for this post, each individual task may not be identified.

This job description is current, but following consultation with you, may be changed by the Headteacher to reflect or anticipate changes in the post which are commensurate with the salary and job title.

**Job Types**: Full-time, Part-time, Permanent
Part-time hours: 37 per week

**Salary**: £21,968.00-£23,194.00 per year

**Benefits**:

- Canteen
- Company pension
- Cycle to work scheme
- Free flu jabs
- Free parking
- Health & wellbeing programme
- On-site gym
- On-site parking
- Sick pay
- Work from home

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

Work Location: In person

Application deadline: 16/06/2023
Expected start date: 01/07/2023