Medical Workforce Assistant

5 months ago

Leeds, United Kingdom Leeds Teaching Hospitals Full time

JOB PURPOSE.The post holder will work within the Medical Deployment office which provides a core operational function, working closely with other departments such as Medical Resourcing, Payroll and Clinical Service Units (CSUs) to support Leeds Teaching Hospitals NHS Trust in the effective deployment of junior doctors and temporary medical staff. The post holder will participate in the maintenance and updating of the e-rostering and related bank/agency systems. JOB DIMENSIONS The post holder will work under direction of more senior staff within a Medical Deployment Office. The team deploy junior doctors on e-rostering system, manage rota gaps, record resignations, swaps, absence and sickness and book Internal Bank doctors and Agency doctors as requested by medical departments.

The post holder will work within a 7 day service and will be required to work flexibly to support a number of Medical Deployment Officers and their CSU areas. Work is planned, however, the post holder will prioritise workload dependent on urgency of cover required to fill gaps, regular timescales of work governed by medical staff rotations and schedules for medical bank /agency payroll. The post holder can act independently within guidelines and Standard Operating Procedures but can refer to their manager when necessary. During an evening/weekend shift the post holder may be required to make a decision regarding medical agency/bank cover and seek approval retrospectively.

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED Understanding and experience of data input processes and office based administrative work. Understanding of Data Protection principles. Understanding of European Working Time Directive Understanding of NHS Occupational Groups/Professions THE LEEDS WAY VALUES Medical Workforce Manager (Junior Doctors) Assistant Medical Workforce Manager Medical Deployment Technical/Quality Lead Senior Medical Deployment Officer Medical Deployment Officer Medical Deployment Assistant/Business Admin Apprentice Our values are part of what make us different from other trusts, so we see this as a strength, as well as a responsibility. They have been developed by our staff and set out what they see as important to how we work.

**Our five values are**: Patient-centred Collaborative Fair Accountable Empowered All our actions and endeavours will be guided and evaluated through these values Additionally the following are core values which relate specifically to this post: Respect the dignity and confidentiality of all people who come into contact with the service. Demonstrate a commitment to a team working orientation, both internally and externally. Have a commitment to a high standard of efficient working, ensuring a quality service is provided. Have a professional approach to work, colleagues and external contacts.

CORE BEHAVIOURS AND SKILLS Effective communication skills with all work colleagues and representatives of external organisations. Ability to clarify with Managers what their precise information requirements are and provide such data in a suitable format to the requester Logical and well organised method of working. Able to work effectively under pressure. Be aware of and achieve time deadlines.

Display attention to detail. 8. CORE KNOWLEDGE AND UNDERSTANDING Essential The individual should: Possess 5 GCSEs (A* to C grade) including Maths and English. Have previous data input and clerical experience Have the ability to work as a member of a team or independently as required.
- Have the capacity to prioritise their workload, work towards and meet challenging timescales as set by others and organise own workload. Be an effective communicator. Desirable: It would be preferred that the individual would: Knowledge of e-rostering or related bank/agency systems Have knowledge of ESR. PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY Using bank/agency systems co-ordinate bookings for internal and external medical locum and agency staff promptly and effectively, following standard operating procedures to obtain CV approvals and Executive break glass approval for agency rates.

Provide administrative support to the recruitment process for internal medical bank staff sending and receiving information to other functions e.g. CSUs, Medical Resourcing, Estates & Facilities and rehiring medical staff on ESR. Follow standard operating procedure for junior doctor sickness, advising CSU, completing Return to Work paperwork and updating e-rostering system appropriately. Add information (employee data/shifts) onto the e-rostering and related bank/agency systems accurately.

Responsible for maintaining and updating systems as appropriate and in a timely manner. Under direction from senior Deployment staff utilise systems to determine best course of action to resolve staffing problems (basic swaps, checking rule breaches, rest time against Junior Doctor Contract 2016 rules). Highlight irregularities or concerns to more senior Medical Deployment staff. Ensures data

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