Project Co-ordinator

4 months ago

Sittingbourne, United Kingdom RTC Europe Full time

**JOB PURPOSE**

**To plan, manage and monitor the inventory and processing of a range of projects for multiple accounts in conjunction with the Project Team and Account Manager.**

**KEY ACCOUNTABILITIES**

The main duties and responsibilities of this role are as follows:

- To manage and monitor all inventory requirements ensuring that inventory is available for customer call-offs, identifying any issues that would result in shortages and preparing action plans to resolve.
- To prepare batch proposals for sending to the customer for commitment to produce inventory.
- To plan, monitor and manage the production requirements needed for the projects, in-line with the customer confirmed commitment.
- To create production orders on the system and schedule assembly, model shop production as needed for the projects.
- To complete all production launch documents for the RTC Asia Production Management Team.
- To set up Part Numbers, Bills of Materials and all associated sub-entities for Parts in the Company system.
- To assist the estimating team in the preparation of production estimates when required, contacting suppliers to obtain the most cost-effective solutions and communicating the requirements of the given enquiry to the suppliers.
- To prepare monthly inventory reports and monitor age of inventory, invoicing in line with the customer agreements for aged stock.
- To pro-actively monitor progress of orders, identifying issues, changes, developments and potential problems.
- To assist when required with the processing of sales quotes and sales orders through the system. Including all delivery and export documents.
- Communicate order requirements to the internal teams for timely completion of orders.
- Attend customer meetings with the Account, Program and Project Managers.
- To enter accurate information into the Company databases including excel.
- Liaising with customers, warehouse and suppliers regarding inbound delivery logistics.
- Advise and respond effectively to any customer enquiries or requests.
- In collaboration with the Account, Program and Project Managers, manage customer call offs, including communicating with the customer.
- Supporting the project management, product development, sales and marketing teams as required.
- Support the preparation of the weekly highlight reports and other necessary reports on project / order status as requested by the Account, (Global) Program and Project Managers.
- When required, support customer services with the preparation of the monthly KPI reports for all Sales Orders.
- To assist in the answering of the incoming telephone calls received by the Company.
- Undertake any other duties as assigned by your Line Manager.
- **SKILLS AND EXPERIENCE **_
- Effective oral and written communication
- Organisational skills
- Time management
- Computer literate with knowledge of Word, Excel and Project software
- Business Management software
- Eagerness to learn manufacturing and production techniques relevant to the industry.
- Proactive decision maker
- Team player, strong interpersonal skills, self-motivated and willing to travel.
- Attention to detail
- Self-starter and resourceful

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company pension
- Cycle to work scheme
- Flexitime
- On-site gym
- On-site parking
- Referral programme
- Work from home

Schedule:

- Monday to Friday

**Experience**:

- Project Management: 1 year (preferred)

Ability to Commute:

- Sittingbourne (required)

Ability to Relocate:

- Sittingbourne: Relocate before starting work (required)

Work Location: In person

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