Receptionist - Children’s Services

3 months ago

Middleton, United Kingdom Triumph Consultants Ltd Full time

**What's involved with this role:
**Temporary Receptionist - Children’s Services**

**Reference no: Rochdale 0008 2C98 / 1**

**Pay Rate: £12.18 per hour PAYE
**37 Monday - Friday, normal working hours**

**This opening assignment is for 3-4 mo**n**ths**

**City: MIDDLETON**

**Enhanced DBS disclosure required**

You would be line managed by the Children and Family Locality Lead and work closely with other receptionists to ensure a constant and quality approach to the work. Partnership working is central to the service and this role you will be supporting other services to deliver their provision in the centre, booking rooms, providing equipment, hospitality etc

Key Responsibilities:

- Be responsible for administration procedures being following in service buildings e.g. visitor books, ensuring people sign in and out of the building and the issuing of a visitor’s pass, answering telephone, filing information.
- Use local authority IT systems including word, excel, powerpoint and liquid logic, inputting data on attendance and outcomes of sessions and generating reports from electronic systems.
- Collate documentation and presentation information as required and to assist with documentation for any inspection or peer review
- Provide direct admin support for relevant staff and the service where required e.g. organisation of meetings, correspondence, minute taking, the circulation of minutes and associated papers, ordering resources, petty cash etc. Provide reception arrangements which are welcoming to children, young people, families and visitors.
- Ensure the provisions of hospitality for meetings, training and crèche as required; this would include room set up and ensuring facility/IT requirements are met.
- Provide reception cover and administrative support for other service buildings across the borough as and when appropriate.
- Provide support to staff from partner agencies especially with regard to appointment bookings i.e. ante and post-natal appointments and distribution of information
- Support with the organisation and administration of sessions in the buildings, this will include sending letters, telephoning parents/partners, recruitment to sessions, crèche booking.
- Ensure the maintenance of data integrity and confidentiality through adherence to relevant guidance and legislation

**To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF**

**If you are successful in securing this role, please note that **for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.**

Other “Essential Requirements” - Please check to ensure that your CV addresses the following items:
Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.

Qualifications:

- Relevant qualification or equivalent level experience

Knowlegde:
Knowledge of petty cash processes
- Knowledge of relevant health and safety procedures e.g. signing in processes for buildings, contractors visiting buildings
- Knowledge of data protection and confidentiality requirements and the ability to ensure these are implemented

**Experience**:
Experience of using different IT systems and expertise in using Microsoft Office including Word, Excel, PowerPoint, Outlook
- Experience of undertaking administration duties and tasks to support teams
- Experience inputting information into spreadsheets and databases Experience of undertaking reception duties in buildings accessed by the general public, children and families

Skills & Abilities:

- Good written and verbal communication skills with a range of colleagues, partners and members of the public
- Good organisational skills and the ability to prioritise work and make effective use of time

ALD

**Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

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