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Administrative Assistant

4 months ago

Croydon, United Kingdom Walter Lilly Full time

**Job Ref**

**WL1924.38**

**Location**

**East Croydon**

**Salary**

**£20,000 - £25,000 per annum depending on experience plus excellent benefits**

Administrative Assistant - Construction
East Croydon, South London (Hybrid working)
The Company
Walter Lilly is a premier provider of construction and maintenance services for luxurious residential homes, landmark and heritage buildings, and state-of-the-art science and higher education facilities across London and the Home Counties.
Established in 1924, and boasting nearly 100 years of heritage and expertise, we work with leading architects, engineers, interior designers, and highly skilled tradespeople on a project portfolio ranging from the finest listed buildings to cutting-edge contemporary structures.
We are now looking for an Administrative Assistant to join us on a permanent, full-time basis.
The Benefits
- £20,000 - £25,000 per annum depending on experience
- Yearly discretionary performance bonus
- Reimbursement of reasonable travel expenses from your home to work
- 26 days’ annual leave per annum increasing with service plus Bank Holidays
- Private medical insurance, personal accident cover
- Pension scheme (up to 10% employer contribution)
- High-quality training to meet development needs and promote continuous personal development (CPD)
- Cycle to work scheme, electric car leasing scheme
- Where appropriate flexible and hybrid working arrangements
- Shopping, health & fitness, and trade discounts
- Fresh fruit, a monthly team meal, social events, and long service rewards

This is an exceptional opportunity for a high-calibre and talented Administrative Assistant with excellent organisational skills to progress with our successful business.
We are focused on safety and well-being in the workplace, with qualified mental health first aiders as part of our team as well as providing an employee assistance programme that provides round-the-clock support.
To complement this, we provide our people with a range of health-focused benefits, fitness discounts, volunteering, and wellbeing days.
The Role
As an Administrative Assistant, you will take on a supporting role, reporting to the PA to the Directors and Office Manager. Specifically, you will assist with administrative duties, events planning and internal communications.
Delivering excellent support, you will maintain our Office Management filing system and noticeboard, assist with staff admin such as issuing passes, collating and recording head office Social Value data and support maintenance activities.
You will also update our staff intranet, distribute staff newsletters, draft articles for the company website and help organise staff events.
Additionally, you will:

- Assist with event planning, as well as brand awareness and marketing
- Ensure the office remains fully stocked with supplies
- Produce minutes for office staff meetings as required

About You
To be considered as an Administrative Assistant, you will need:

- Previous administration experience
- The ability to manage your time and workload effectively
- The ability to develop strong internal and external relationships and confidence to deal with all levels of staff
- Excellent document management and record-keeping skills
- Strong organisational skills with attention to detail
- Excellent verbal and written communication, literacy and numeracy skills
- Good IT competency in Microsoft Office suite and the willingness to learn new software skills including Adobe InDesign, Canva, Social Value reporting tools and our internal communications platform
- A good understanding of event planning
- Knowledge of social media platforms, specifically Instagram and LinkedIn
- Previous experience of taking and writing minutes (desirable)

Ideally, you will have experience working as an administrator in the construction industry.
Other organisations may call this role Administration Assistant, Administrative Officer, Administration Officer, Administrator, or Office Administrator.

Our Diversity and Inclusion (D&I) journey at Walter Lilly is constantly evolving to remain aligned with the external environment. Our D&I roadmap is designed to challenge thinking and celebrate a diverse workforce. It includes improving the gender balance within our industry, improving awareness, and encouraging conversation through regular forums and events. D&I is central to our core values of integrity, honesty, and fairness in our dealings with our customers, staff, subcontractors, and suppliers.

**Function**

**Administration**

**Status**

**Full Time**

**Type**

**Permanent**

**Hours**

**08:30AM - 17:00PM