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Part Time Administration Assistant

4 months ago

Sutton Valence, United Kingdom Sutton Valence School Full time

**Sutton Valence Preparatory School**

Part Time Administration Assistant

September 2023

**The Post**

We are looking for a charming, warm and friendly individual to work as an

Administration Assistant from late August 2023. The role is the face of the School

and requires a person with a positive, can-do attitude with a calm and discreet

demeanour. Alongside being a strong administrator with an excellent attention to

detail, the role requires that you are very organised, a confident user of IT and are

familiar with databases. You should be good with people and have excellent

communication and interpersonal skills. The hours of work are 8.00am - 10.00am

Monday to Friday for term time only. The salary is circa £4,300 per annum.

**Main tasks include (although will be limited by the number**
**of hours worked)**:

- Providing a responsive and helpful reception service to all visitors to the School

and to pupils of the School who visit the office or nursery reception area.

recording them and either actioning them or passing them on to the
appropriate person(s) in a timely manner.
- Ensuring colleagues, visitors and telephone callers are treated with courtesy

and provided with a welcoming environment.
- Supporting the School’s safeguarding procedures and policies by pro-actively

ensuring visitors are signed in, issued with appropriate identification and
escorted when necessary.
- Assisting with the maintenance of the pupil registration database on a daily

basis and the pupil correspondence/contact information, inputting and
retrieving information and producing reports as required by SMT.
- Carrying out general administrative duties to include assisting in the opening

and distribution of incoming post; updating the SVPS calendar; ordering of
office and School supplies.
- Assisting with the processing of invoices and statements, preparing them for

payment and liaising with finance staff at the Senior School (SVS).
- In conjunction with SMT, administering clubs and activities, including both

breakfast and supper clubs, across Nursery to Year 6.
- Assisting with all aspects of the Admissions process and procedures for SVPS.
- Holding a valid, full First Aid at Work certificate, providing first aid as

required, assisting in the depositing of pupil medicines and their
administration during the school day, assisting with the completion of first aid
documentation; updating and distributing pupil lists of health and dietary
information and checking and replenishing first aid bags.
- Complying with the School’s policies and procedures for Child Protection

(countering bullying and positive handling) and being aware of the
appropriate response needed in these areas..

**Person Specification**

**Essential**
- GCSE C grade or higher (or equivalent) in Maths and English;
- Excellent communication and interpersonal skills;
- Confident user of IT;
- Experience of working in an administrative or financial role ;
- Ability to maintain efficient records and manage information systems,

providing accurate records and reports as required;
- Ability to work independently, demonstrating initiative and working as part

of a team;
- High attention to detail;
- Ability to work under pressure and to set timescales;
- Ability to work flexibly;
- Ability to deal with confidential matters with discretion; and
- Prepared to hold a first aid certificate.

**Desirable**
- Previous experience in an educational environment.

**Application Process**

Bursar, Sutton Valence School, North Street, Sutton Valence, Maidstone, ME17

3HL.

bring to Sutton Valence School and brief details of how you fit the position,

including specific details of skills, experience and achievements.

forms.

Do not meet every single requirement? Studies have shown that women and

qualification. At SVS we are dedicated to building a diverse and inclusive

workplace, so if you’re excited about this role but your past experience does not

align perfectly with every qualification or experience in the information provided,

or other roles.

Further information about Sutton Valence School can be found on our website.

**Closing date**:Monday 19th June 2023

Applicants will be required to undergo child protection screening appropriate to

the post, including checks with past employers and the Disclosure and Barring

this role if the applicant is barred from engaging in regulated activity relevant to

children.

The School is committed to safeguarding and promoting the welfare of children

and young people and expects all staff and volunteers to share this commitment.

A copy of the School’s Child Protection policy may be found on the School’s

website, which all applicants are expected to read prior to interview.

Sutton Valence School is an equal opportunities employer.

Please note: we reserve the right to appoint prior to the closing date.

Benefits to Working at SVS

Pension

The School operates a contributory pension scheme which is open to al