Team Assistant ~ Immediate Start

2 weeks ago


London, United Kingdom Office Angels Full time

JOB ROLE: Team Assistant ~ Immediate start

INDUSTRY: Charity

SALARY: £28k - £30k

LOCATION: West End /**Hybrid (1 day)**

JOB ROLE:

- Manage the team's general inboxes and shared Outlook calendars, flagging up relevant enquiries to appropriate team members.
- Preparing the departmental process maps as appropriate
- Scheduling Board and Advisory Council training and development sessions; liaising with relevant external facilitators;
- Assisting the administration of agendas and papers;
- Preparing and circulating documents for comment (e.g., consultation papers, draft reports), collating responses and preparing the final documentation for submission to relevant Committees or groups;
- Providing support to the governance meetings, including booking meeting rooms or digital session, arranging catering, ensuring the meeting rooms are equipped;
- Conducting research on governance and regulation areas as assigned;
- Familiarisation with the Royal Charter, Regulations, Policies and Procedures;
- Governance and Regulations calendar management;
- Maintaining and updating the register of Board, Advisory Council, Committees, Adjudication Pool members on our CRM system;
- Providing administrative support to the Adjudication Pool in the management of complaints and hearings;
- Preparing agendas, minutes for relevant governance groups as required within set deadlines
- Managing Committee, Adjudication Pool and relevant Work Groups membership information and database records (where applicable), circulation lists, web pages etc.
- Carrying out such other duties as are assigned by the Head of Professional Regulation relevant to the role

ESSENTIAL SKILLS:

- Graduate with relevant work experience.
- Excellent interpersonal and communication skills, and a commitment to providing the very best service.
- Highly-organised, business-like and efficient approach to work.
- Minute taking and diary management experience.
- A self-starter and ability to prioritise complex workload alone or as part of a team.
- A positive approach with a strong sense of team and a calm persona.
- Experience of using Microsoft Office tools.
- Appreciation of equality and diversity issues in the workplace. Desirable
- A strong understanding of professional and/or membership bodies.
- Experience in governance, regulation or related fields.
- Experience of working in the voluntary/charity sector.
- Sympathy with the ideals and values of the and landscape issues.

This opportunity is being advertised by the Office Angels West End team.

Office Angels West End branch look after roles in the following locations and all areas in between: Oxford Circus, Oxford Street, Covent Garden, Tottenham Court Road, Euston, Regent Street, Piccadilly, Leicester Square, Camden, Bond Street, Marble Arch,Marylebone, Mayfair, Baker Street, Edgware Road, Regents Park, St Johns Wood, Primrose Hill, Paddington, Hampstead.

Our Retail team looks after Fashion and beauty roles nationally.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


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