Secretary - Permanent - Full Time - Bridlington

3 weeks ago


Bridlington, United Kingdom Williamsons Solicitors Full time

**Job description - Secretary**

**Key Tasks/Responsibilities**
- Digital Dictation, able to prioritise urgent matters
- Deal with all administrative duties associated with the role
- Arrange appointments - both in and outside the office - in person and via telephone
- Deal with clients’ queries in person when they visit the Offices & on the telephone, take detailed messages, pass to Solicitor/Fee Earner ensuring calls are returned
- Filing photocopying when necessary, sending e mail/ fax messages upon request
- Opening closing & archiving files
- Ensure that the outgoing Royal Mail & DX post is available for signature and ready for collection by the Post room staff at the appropriate times
- Provide cover for other secretarial staff holiday/sickness absence within the Department as and when required
- Secretary must be aware always where the Fee Earner is, so he /she can be contacted if required
- Maintain their personal; central & Court Diary keeping it up to date - daily where necessary placing out of office message to advise of Fee Earners availability
- Respond to all other reasonable instructions from Fee Earners
- Responsible through the appropriate Fee Earner to the Head of the Department
- Respond quickly and efficiently to all clients’ needs and requests

**This is not an exhaustive list but outlines the main duties**

**Person Specification**
- Polite professional friendly demeanour
- Ability to plan work & prioritise tasks
- Computer literate
- Good standard of Education minimum GCSE C
- Good typing accuracy & speed
- RSA or equivalent qualification preferred
- Nice telephone manner & good communicator
- Interpersonal skills
- Organised
- Methodical
- Good standard of English grammar & numeracy
- Able to work on own initiative & meet deadlines

Supplemental pay types:

- Loyalty bonus

**Experience**:

- Secretarial: 1 year (required)


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