Tv Non-scripted Assistant

2 weeks ago

London, United Kingdom Creative Artists Agency (CAA) Full time

THE AGENCY

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organisations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations.

Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.

OVERVIEW

The London office is seeking a highly organised and motivated Assistant to work within the TV department. The department is comprised of non-scripted, scripted, and comedy agents. This Assistant will work across the non-scripted desk.

The Assistant will be responsible for administrative duties including a high volume of phone calls, coordination of a continuously, very high volume of meetings and schedules - including foreign business trips, preparing expense reports, and personal assistance as needed. They will also be expected to do some degree of industry research and evaluation in consultation with the non-scripted agent.

RESPONSIBILITIES INCLUDE:
- Carrying out all assistant duties including liaising directly with clients and buyers across different time zones, managing the agent’s ever-changing schedule, expense reports and meeting preparation.- Coordinating all aspects of domestic and international travel inclusive of conferences such as MIPCOM.- Acting as the first point of contact for the agent to help manage their workload, escalating where necessary.- Logging and tracking incoming materials from clients for projects in both development and pitching stages.- Ensuring client commission is collected in a timely manner by raising and tracking commission invoices.- Researching international formats and their rights positions with a focus on taking them to the US market.- Keeping tracker documents, and files including client rosters and accounting documents up-to-date.- Producing reports on show performance, including ratings, reviews and age demographics, based on internal resources and independent research for client and internal use.- Deputising for the agent when required, particularly on urgent matters while they’re travelling.

QUALIFICATIONS/REQUIREMENTS- Excellent organisation and administration skills- Strong interpersonal skills, able to work with people at all levels in the organization- This is working on a high volume desk and so the ability to multitask efficiently is crucial- Proactive and forward thinking; able to use own initiative- Professional appearance and approach- Ability to deal with highly sensitive and confidential issues in a professional manner- Positive attitude with plenty of energy and enthusiasm- Skilled super-user of Microsoft office, Outlook, Word, Excel, and PowerPoint- Able to manage under pressure and conflicting demands as well as prioritize tasks from several- Able to plan work on his/her own initiative and to tight deadlines- Excellent attention to detail- Proactive contribution

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