Office Administrator

4 weeks ago

London, United Kingdom Our Power Hub Full time

**Company description**

Our Power Hub (OPH) CIC operates in the heart of North Kensington created to support the local community. Our Power Hub CIC aims to add social value, create supportive networks and opportunities, linking communities with local services in order to improve their quality of life, through training opportunities, and working with existing established local groups.

Our Power Hub won the Mayor's Award for outstanding contribution to our community. We hope you can be a part of this ever growing and exciting team

**Job description**

We are looking for an Administrator who will:
Oversee office operations and office staff members. The administrator will hire, train, and evaluate our team members, develop, review, and improve policies, systems, and procedures; and generally, ensure the team operates smoothly and efficiently. You should be analytical, knowledgeable, and organised with a proactive attitude and have strong leadership skills.
You must have proven experience working in an administrative role, ideally experience of working within diverse environments and/or experience in the charity/third sector.

**Administrative responsibilities are**:

- You will support our Directors and ensure day-to-day operations run smoothly.
- Support and maximise all fundraising initiatives
- You are required to be able to use your organisational skills to manage your time٫ as you will collaborate with our partners, clients and colleagues in a fast-paced environment.
- Excellent verbal and written communication skills, must be highly organised, and professional.
- Hiring, training, and evaluating employees and volunteers and taking corrective action when necessary.
- Developing, reviewing, and improving administrative systems, policies, and procedures and generally, ensure the team operates smoothly and efficiently.
- Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
- Collecting, organizing, and storing information.
- Overseeing OPH projects, fundraising events and tracking progress towards company goals.
- Building and expanding on skills by engaging in educational opportunities.
- You must have proven 3+ years' experience working in an administrative role, ideally experience of working within the charity/third sector
- Experience of continuous improvement of administration systems and the creation of new processes.
- Attracting and retaining OPH partnerships and streamlining office operations to maximize quality and efficiency while reducing costs.
- You should be analytical, knowledgeable, and organized with a proactive attitude and strong leadership skills.
- Arrange meetings and attend them to take detailed minutes-- shorthand required to do this
- Perform travel arrangements and reservations for senior Directors
- Review and organize regular correspondence٫ like invitations and informative material
- Produce spreadsheets٫ reports, documents, briefing papers, project reports, monitoring forms, presentations, statistical and budget reports
- Provide general support to OPH members.
- Attendance to activities if requested
- Assist with the formatting of our quarterly newsletter to our supporters.
- Ensuring all records are maintained and are in accordance with GDPR requirements, including information across our customer relationship management (CRM), Newsletter Service, and Google Drive System

**Skills**:Strong organisational skills

Word & Excel

Forward Thinking
Presentation skills and attention to detail
The ability to plan your own work, use your initiative and meet deadlines
The ability to manage pressure and conflicting demands & prioritise tasks and workload
Ability to accept and understand instructions
Tact, discretion and respect for confidentiality

The position is a hybrid position. You will be required to be in the office when needed. Also at OPH workshops and events as well as working remotely.

Probation Period: 3 months

**Job Type**: Part-time
Part-time hours: 18 per week

**Salary**: Up to £11.57 per hour

**Benefits**:

- On-site parking

Schedule:

- Day shift

COVID-19 considerations:
Following government guidelines.

Reference ID: Our Power Hub Administration Job
Expected start date: 21/03/2023

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