Finance Assistant

**Job Title**: Finance Assistant

**Reports to**: Finance Officer

**Benefits**: Holidays; 20 days increasing to 25days plus 13 Recognised Holidays

Occupational Pension Scheme Employer Contribution 19.5%
Occupational Sick Scheme
Occupational Health Scheme
Uniform
On-site Parking

**Hours**: Monday - Saturday - 35 hours p/w over 5 days per week

**Status**: Permanent Post (Office Based - Abbey Street, Derry)

**Salary scale**: £25,000 - £27,000

Derry Credit Union Limited was established in 1960 and was the first of its kind in Northern Ireland.
We are a forward-thinking organisation, and our sole purpose is to be of service to our members.
We continue to have a very loyal member base, and we have grown from strength to strength from our inception to become one of the most successful Credit Unions in Northern Ireland and the UK.
We continue to increase our market share and have opened our first sub office in Claudy in
December 2021. Derry Credit Union Limited is authorised by the Prudential Regulation Authority and regulated by the Financial Conduct Authority and the Prudential Regulation Authority.

**General scope and role**

**MAIN PURPOSE OF THE JOB**:
Reporting directly to the Finance Officer, the key areas of responsibility will be:

- To assist the Finance Officer with the day-to-day operations of the credit unions finance function, including processing invoices, payroll, data input, bank reconciliations, the compilation of financial statements, and all associated accounting operations.
- To assist in the day-to-day financial activities of the organisation and be responsible for contributing to the efficient and effective delivery of financial and management accounting services.
- To assist the Finance Committee, Chief Executive Officer, and the Finance Officer with the continued development of the credit union through the provision of effective financial accounting systems and procedures.
- To work with the wider Finance team to ensure financial reporting accuracy and contribute to an effective internal control environment.
- To provide accurate and timely information to a wide range of internal and external stakeholders
- To provide cover for the Finance Officer in their absence.

**General Duties**

**Accounting Transactions**
- Preparation and processing of Nominal Ledger journals, accruals, and reconciliation of control accounts.
- Process payments by cheque/bank transfer to suppliers ensuring that all payments are properly authorised and approved.
- To process EFT payments to members.
- To assist Finance Officer in managing the Treasury and Investment Portfolio.
- Support the Finance Officer in the evaluation of investment opportunities.
- To complete bank reconciliations.
- Complete all month-end procedures.
- Assist during the annual audit process.
- Input data relating to petty cash requests on computerised accounts system.
- Responsibility for the management and reconciliation of the petty cash account.
- Reconcile, investigate, and resolve discrepancies between supplier statements and the creditors ledger.
- Liaising with suppliers in relation to their account.
- Setting up new supplier accounts and maintaining existing account details.
- Recording supplier invoices and credit notes to the accounting system.
- Ensuring supplier invoices and credit notes have the correct general ledger code applied for posting.
- Providing aged creditors report for approval of supplier payments in line with the agreed payment schedule.
- Ensuring prompt filing of supplier invoices and maintain adequate filing systems.
- Reconcile credit card purchases and associated statements.

**Payroll**
- Assist with the onboarding of new employees; ensure documentation (New Start

Information, bank account details, pension enrolment etc) is issued to employees within agreed timescales. In addition, ensure that employees return the documentation and that same is correctly filed.
- Process monthly payroll and statutory year end returns.
- To submit monthly returns in respect of PAYE deductions to HMRC and Pension scheme.

**Preparation of Financial Management Information**
- Assist Finance Officer in the production of monthly management accounts ensuring adherence to month end deadlines.
- Assist Finance Officer as part of financial reporting in relation to variance analysis and annual budgets.
- Liaise with the relevant external stakeholders as required.
- Prioritise and manage workload to ensure timely processing of management information to facilitate the preparation of financial reports to the Finance Committee and the Board of

Directors.
- Ensure that accurate financial records are maintained, and that financial information is recorded and communicated in a timely and precise manner.
- Maintain a detailed fixed asset register.

**Internal Audit/External Audit**
- Liaising with colleagues, including senior management, as well as internal and external stakeholders.
- Assist with the annual external audit.

**Act up