Business Administrator

3 months ago

Wickford, United Kingdom Aarsleff Ground Engineering Ltd Full time

**Overview**

Working under the direction of the Operations Manager, the post holder will support the team with general administration including the monitoring of documentation, meeting minutes, creation of Purchase orders, communicating with suppliers and coordinating delivery of materials to project sites and to assist in the preparation of Estimates. The role holder will also be liaising with the Centralised Administration Team, based in Newark as well as the Cannon Piling Operational teams.

**Main Duties**
- The monitoring / control of incoming site paperwork via the post and/or App to ensure it is received on time.
- To scan site records and data into relevant project files in Sharepoint.
- Compile Detailed Pile Summary sheets from pile records received from each project site.
- Assist Operational Staff with compiling a Works Package Plan for each project in advance of issue to the client.
- Administration of Pre-start meetings including meeting minutes
- To partake positively in training, mentoring and growth strategies for your professional enhancement, and potential
- Creation of documents in WORD, PDF, EXCEL, OUTLOOK
- Creation and tracking of Purchase Orders in MS NAV / SAGE
- Dealing directly with suppliers, supplier queries, deliveries to site, supplier set up in Company systems
- Providing assistance to operational team members as and when required.
- To assist in preparation of Estimates
- Active involvement in tender follow ups and reports to work winning meeting.
- To communicate effectively with your team, senior management colleagues, clients and stakeholder to the business.
- Liaising with the Business Team at Newark Head Office as and when required
- To represent Cannon Piling & Aarsleff Ground Engineering Ltd and present a professional image.

**Person Specification**
- Competent at using Microsoft word, Excel, Outlook.
- Understanding of basic administrative duties and tasks
- Friendly and approachable while professional.
- High level of accuracy and attention to detail.
- Will be organised and calm under pressure.
- Proactive, positive, and flexible to the needs of the business and the role.
- Ability to prioritise own work and work of others to meet deadlines and achieve targets in a fast-paced dynamic environment.
- Demonstrates a solid one team approach and “can do” attitude.

**Ideal Qualifications & Experience**

Proven experience as an office administrator.

**In addition, you should be able to demonstrate the following Aarsleff Ground Engineering Ltd behaviours and values.**

**#Step into the Blue Workplace Core Values**:
**Life & Health**
- We know that safety begins and ends with each Aarsleff, Centrum and Cannon employee.
- We understand that speaking up is a vital behaviour and everyone has the obligation to stop work if they believe it is not safe.
- We believe that safety is not on par with productivity; rather it is an ethic that guides everything our employees do.
- We empower our employees in a work environment that is conducive to creating the optimal work/life balance.

**Trust**
- We pride ourselves on providing complete visibility into the successes, and sometimes failures, of our business.
- We share openly and are remarkably transparent in all our dealings.
- We make uncommon levels of information available to everyone in the company.
- We build long-term relationships with our clients, partners, suppliers and colleagues that are built on trust, respect, and collaboration.

**Responsibility**
- We know that it is our responsibility to embrace new ways of working and improve on what we do.
- We take ownership of our ideas and run with them.
- We give each other feedback, about what we do well, and where we can improve. This is a collective responsibility.
- We are cost-conscious about keeping an eye on expenses and making smart, sustainable

choices even in the small, everyday things.

**Equal Opportunities**:
Aarsleff Ground Engineering Ltd / Centrum Pile Ltd / Cannon Piling is an equal opportunity employer that embeds the equality of opportunity within their employment practices and procedures.

We welcome all applicants who meet the minimum requirements of the role, and ensure fair treatment is maintained throughout the recruitment process, and employment relationship.

Note: This job description is intended to provide a general overview of the position. Duties may vary depending on the specific needs of the company.

**NO AGENCIES PLEASE - Thank you**

**Job Types**: Full-time, Permanent

**Salary**: £25,000.00-£27,000.00 per year

**Benefits**:

- Bereavement leave
- Canteen
- Company pension
- Free parking
- Health & wellbeing programme
- Life insurance
- On-site parking
- Paid volunteer time
- Sabbatical
- Sick pay
- Store discount

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

Supplemental pay types:

- Bonus scheme
- Yearly bonus

**Education**:

- GCSE or equivalent (preferred)

**Language**:

- English (required)

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