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Admissions Assistant

4 months ago

Oxford, United Kingdom Lady Margaret Hall Full time

Lady Margaret Hall was founded in 1879 as the first women’s College in the University of Oxford. It is now a thriving co-educational academic community of over 800 undergraduate and postgraduate students. We pride ourselves in being a diverse, welcoming and supportive community and are the first Oxbridge College to launch The Foundation Year. The College is set within vast riverside grounds at the top of Norham Gardens in North Oxford.**Main Purpose of Job**
- The post-holder will provide administrative support for Undergraduate and Graduate Admissions, induction and registration. The post-holder will report directly to the Admissions Manager but will also work closely with the Head of Access and Admissions Support, Senior Tutor, Tutor for Graduates and other members of the Academic Office. This is a part-time post (22.5 hours per week, 0.6 FTE).**Relationships**
- Reports to: Admissions Manager- Responsible to: Senior Tutor- Liaison with: Internal - Tutor for Graduates, College staff and students. External - Central University administration, Faculties and Departments, applicantsMain Tasks

**1. Undergraduate Admissions**
- Supporting the Admissions Manager and collaborating with colleagues to administer the Undergraduate Admissions exercise including drafting timetables and shortlists for online Undergraduate Admissions interviews
- Preparing and distributing interview materials, such as pre-interview reading or online whiteboards
- Administrating electronic files for new undergraduate students; preparing, logging, and appropriately storing student documentation including financial declarations.

**2. Graduate Admissions**
- Supporting the Admissions Manager in administrating the Graduate Admissions process for the College including liaising with offer holders, preparing and logging financial declarations
- Supporting with maintaining accurate records of applicants
- Administrating electronic files for new graduate students; preparing, logging, and appropriately storing student documentation including financial declarations

**3. Student On-boarding and other duties**
- Supporting the Admissions Manager to prepare pre-arrival information and logging and appropriately storing student documentation
- Assisting colleagues in coordination of Freshers' Week including liaising with other College staff, for example, to make room bookings
- Providing support for the Admissions Manager in planning and delivering undergraduate and graduate registration
- Additionally: because duties in the Academic Office have been recently reconfigured, the full range of duties will be kept under review during the initial months, and may be adjusted in response to the evolving needs of the Academic Office. The post-holder will also be expected to contribute where required to the general workings of the busy Academic Office, for example, with visiting student admissions, general student administration and academic recruitment.Selection Criteria

**Essential**

**_Qualifications and Experience_**
- A good standard of education, at least to A Level and preferably degree level.
- Administrative experience involving computer-based records, preferably in a related field.

**_Personal Qualities and abilities_**
- Good organisational skills, the ability to prioritise and to keep track of multiple tasks
- Good attention to detail
- Good judgement about when to use initiative and when to consult
- Ability to deal with pressure and ability to deal with unexpected events
- Excellent interpersonal skills
- Excellent communications skills, including both written and spoken English
- Demonstrable awareness of the principles of data protection as relevant to a customer facing role
- The ability to deal effectively with people at all levels
- The ability to work co-operatively with a helpful ‘can do’ attitude

**Desirable**
- Knowledge of the UK higher education system preferred
- Knowledge or experience of undergraduate and postgraduate admissions at the University of Oxford or experience of the collegiate university

Terms and Conditions
- The salary will be c. £25-28k per annum FTE. This role is to be filled as soon as possible. Benefits of working for the College include 36 days holiday (including bank holidays), pro rata for part time appointments, the option to join a University pension scheme and one free meal whilst on duty and the kitchens are open, when the kitchens are closed a meal allowance will be paid. Additional benefits include discounted bus/train travel to commute to work or salary sacrifice bicycle scheme, employee assistance programme, annual flu jab and eye examination, regular staff social events, staff parties and wellbeing activities.- Working hours - 22.5 hours per week, with exact working hours to be agreed upon appointment. The successful appointee will be expected to assist the team during the Admissions period November-December. Therefore, some flexibility is expected to order to cope with fluctuations in workl