School Administrator

**Job Title**: School Administrator

**Responsible to**: SLT PA and Communications Officer

**Work Pattern**: 37.5 hours per week 38.8 weeks of the year. General working hours will be 8.30-4.30pm. Some flexible working will be required to support out of school time activities.

**Grade**: NJC Grade C Scale Points 5-7, £21,575 - £22,369. **Actual starting salary £18,629 per annum.**

**Principal Accountabilities**
- To assist school-wide administration through effective and efficient administrative services to meet the needs of the school.
- To have oversight of the Student Reception service and student sales.
- To have oversight of administrative support for Teaching and Learning Departments
- Provide a first aid service for students, staff and visitors in emergencies or at agreed times of staff absence or for agreed specific events

**Shared Responsibilities**:

- Liaise with TLP, service providers, schools and colleges
- Work to strengthen and enhance The Park Community School’s values and culture
- Safeguarding and promoting the welfare of children and young people.
- Foster community links.

**Main Duties**

**Key Function 1 - School Office Services**
- To coordinate the rota for Student Reception and the Intercom, arrange back up cover if needed.
- Delegation of tasks to the resources assistants, reprographics assistant as required.
- Oversight of stock control and effective process for resale services for students and other student services, i.e. thrift, stationery, bike lockers.
- Accurate recording of disposable stocks items, e.g. stationery sets, uniform, revision guides.
- Safe handling of cash and use of tills for over the counter transactions.
- Proactive oversight of lost property.
- Collation of returned student forms and non-uniform contributions as needed.
- Day to day Student Reception duties and intercom duties
- Timely replenishment of Student Reception forms and consumable resources.
- Other administrative support, data entry, preparing resources, printing/copying; and other duties as required as directed by the line manager such as sanction letters/emergency invigilation/support for exams, scribing or school trips.
- To be back up support as needed for Visitor Reception; warmly welcoming all visitors ensuring that the signing in and out protocols are met and enquiries are dealt with efficiently.
- To be backup support as needed for Bromcom Alerts using the walkie talkie to contact ‘on call’ staff to support classroom staff.
- To be backup support as needed for the Attendance team; to input marks onto registers, follow up missing registers, send absence texts and provide support as required.
- To support the Office team with incoming telephone calls, ensuring these are routed promptly and messages taken where necessary
- To assist with and coordinate resources and support for activities at ad-hoc events throughout the year, such as exams, school photographs, parents evenings, open events and sports day
- To undertake any other administrative duties as directed by the SLT PA and Communications Manager

**Key Function 2 - Departmental Admin Services**
- To provide primary administrative support for the Maths department on a timetabled five hours per week (approx.) to include preparation of learning resources and exam/test papers/target sheets; certificates; helping with filing; classroom board displays; provision of revision guides; text books.
- Supporting Departments with their stationery requirements/orders.
- Processing of paper orders for department consumables through the Access finance system, liaison with the finance team/TLL as required regarding orders and deliveries.
- To facilitate departmental administrative support requests in consultation with the line manager.

**Key Function 3 - Emergency and Occasional First Aid**
- Provide occasional and emergency first aid including supporting the rota to cover core the core teams lunch breaks.
- Ensure first aid provision, incidents, accidents and administration of medicines are recorded and report accurately and in a timely manner.
- Liaise effectively with school office, attendance team and parents when students are being sent home or referred onto A&E.
- Ensure effective and timely communication with the First Aid Coordinator and wider first aid team.
- Attend refresher training as required.
- Monitor consumables and report when stock replenishment is needed in a timely manner.

For more information please contact HR.

**Job Types**: Full-time, Permanent

**Salary**: From £18,629.00 per year

**Benefits**:

- On-site parking
- Wellness programme

Schedule:

- Day shift

Work Location: In person

Application deadline: 29/03/2023
Expected start date: 17/04/2023