Oncology Co-ordinator

We are looking for a motivated and enthusiastic individual to join our oncology administration team to support both the Aylesford and Rigby Unit. The role is primarily based at Warwick Hospital but will include cross site working at the Rigby Unit, Stratford Hospital.

This post offers an exciting opportunity to be instrumental in the continuing development of our service. As an individual with at least 3 years experience working independently within the health care environment, you will need to demonstrate excellent communication and customer service skills, as well as a wide range of information technology skills.

You will primarily work from Monday to Friday. This may include some out of hours working. Flexible team working is essential, this includes working at the Aylesford Unit / Rigby Unit to meet our service needs.

For further information or to arrange an informal visit, please contact Zoe O’Neill (Nurse Consultant) or Su Bullimore (Head of Service) on extension 4617 or 5842.

The job holder will actively participate in the effective and efficient running of the Aylesford Unit, Rigby Unit and Acute Oncology Service.

To act as a Co-ordinator for the service provider and user.

Liaise closely with all members of the service and across the hospital.

Come and join a Trust rated Outstanding by the CQC. South Warwickshire NHS Foundation Trust have been rated as outstanding following our latest inspection by the CQC and we are recruiting new staff to come and help us improve even further.

We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the county. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity.

Our values can be summed up in one sentence. We are ‘Trusted to provide safe, effective and compassionate care’. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn’t matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.

Main Responsibilities

To liaise with external and internal teams involved in delivering care to Aylesford Unit patients.

To provide administrative support to the Aylesford Unit Manager.

To coordinate staff recruitment, induction, training, off duty, absence, annual leave and time owing.

To participate in the recruitment, selection and management of Band 3 and 2 staff.

To coordinate health and safety and COSHH within the Aylesford Unit.

To manage and monitor stocks and supplies.

To prepare data for reports.

To provide cross cover to the oncology coordinator and within the Aylesford Unit.

To maintain confidentiality at all times and work within the Trusts policies and procedures.

To monitor patient pathways and liaise with patients, carers and the multi professional team for patients in the Acute Oncology system.

To ensure chemotherapy bookings are processed in a timely manner. To ensure appropriate scheduling of clinics and that all appointments are made within a timely manner taking into consideration treatment target /breach dates.

Administrative/Clerical Responsibilities

To ensure all activity is recorded appropriately.

To liaise with the oncology coordinator regarding referrals to the Aylesford Unit.

To communicate with medical, clerical and management potentially contentious information in the progression of the patients’ pathway.

To interrogate data collection systems such as PAS, ICE, MOSAIQ, JAC-E and clinical letters to retrieve information needed.

To contribute to collection of data for research and audit purposes.

To pay charitable monies and monitor spending.

To compile and send gratitude and condolence letters on behalf of the Aylesford Unit Manager.

To meet with potential charitable donors on behalf of the Aylesford Unit Manager.

To provide administrative support to the Aylesford Unit Manager and cross cover the Oncology Coordinator.

Staff Responsibilities

To coordinate staff recruitment through the recruitment process including maintaining a database of ATR’s, adverts, job descriptions and person specifications and organising and arranging interviews.

To coordinate all induction programmes for newly appointed staff ensuring they meet both Trist and local needs.

To organise staff training and update staff training records. To ensure that monthly data is submitted to the appropriate channels in a timely manner.

To record and monitor sickness and absence in line with Trust policy.

To manage annual leave and time owing.

To compile off duty for all staff and ensure bank shifts are requested.

To check time sheets are correct before being signed off by a senior member of staff and then ensure all data is uploaded to Health roster.

To ensure appraisa