Corporate Receptionist

Seeking an experienced Receptionist to cover holidays on a Temporary basis.

**Full Job Description**

My client, who are based in the heart of Windsor, in the most prestigious offices overlooking the beautiful surroundings of Windsor are currently looking for an experienced Receptionist to work as a Temporary holiday cover for the company. They would like this person to become trained up in the role, and be their go to person to cover all Receptionist needs as and when.

The role will be to provide reception and administrative support to the Windsor office. To provide additional/flexible coverage to all areas of the ASG during absences, to assist with specific projects or as required.

**Key responsibilities**:

- Answer company telephone and transfer calls to appropriate staff members
- Meet and greet clients and visitors in a positive and professional manner
- Ensure the reception, meeting rooms, training rooms and communal areas are kept tidy and well presented at all times
- Ensure all visitors sign in and out of the Visitors Book
- Provide each visitor with an ID badge
- Allocate car park spaces to visitors
- Organize meetings and maintain conference room and training schedules
- Maintain security key fob register ensuring employees sign keys in and out
- Maintain projector sign-in/sign-out register
- Order and Maintain stock levels in the stationery cupboard
- Provide travel booking assistance to staff members/Executives/Senior Management visiting the UK office as necessary
- Arrange car transportation for staff members and visitors.
- Organise meetings and conference calls both internal and external
- The position requires a proactive self-starter who can anticipate the ASG support needed internally and externally on any given day
- Participate in company meetings and take minutes as required
- Provide on-site/off-site support to customer meetings, seminars, training events, book and prepare meeting rooms, make tea/coffee, order and prepare lunches
- May be asked to organise internal company events as directed but not limited to Christmas Party, Family Day and team building events
- Provide additional/flexible cover and support to the ASG Supervisor and other administrative staff during absences, assisting with specific projects or as requested
- Become familiar with all ASG job guides to ensure smooth transition when covering during absences
- Raise purchase orders and quotations / check invoices as necessary
- Assist in the organisation/coordination of meetings and company events
- Maintain and update reports and databases as necessary
- Arrange courier shipments, special delivery (recorded/registered) as requested
- Sort the incoming/outgoing post
- Flexibly undertake other responsibilities assigned by the ASG Supervisor or HR Manager

**Key Skills**:

- Intermediate to Advanced Microsoft Word, Excel and PowerPoint skills.
- The diary system we use is Microsoft Outlook
- Team player - someone that interacts well with people at all levels internally and externally
- Flexible attitude - particularly when it comes to changing priorities and demands
- Ability to multi-task
- Excellent planning and organisation
- Proactive, someone who likes using their initiative
- High standards - clean and tidy presentation of reception, training/meeting rooms etc at all times
- Various ad hoc tasks - tea’s and food, tidying communal areas, etc.
- Assertive
- Responsible
- Reliable
- Calm under pressure
- Excellent written and verbal communication skills
- Business acumen
- Attention to detail
- Strong work ethic
- Fun and sense of humour

**Job Type**: Temporary contract

**Salary**: £13.00-£15.00 per hour

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Windsor: reliably commute or plan to relocate before starting work (required)

Work Location: One location