Administration Assistant

3 weeks ago


Manchester, United Kingdom Savills Management Resources Full time

**Purpose of the Role**

To provide day-to-day administrative and general support to the H&S Consultancy team, with focus on supporting delivery of H&S training activities. Ensuring health and safety reports and documents are completed and issued in a timely manner to help maintain divisional compliance. Creating and drafting key compliance documents with accurate information, to assist consultants in working efficiently and effectively.

**Key Responsibilities**
- Co-ordinate H&S training activities between H&S Consultants, SMR Pathways, delegates and certifying bodies.
- Generate monthly billing reports and fee tracking management.
- Assist finance team with debt recovery.
- Coordinate with mobilisation team to ensure new properties under management achieve base compliance.
- Issue all reports generated by the consultancy team, with follow up quotations as required.
- Organise travel for Consultants using travel portals.
- Organise meetings and events, including preparing agendas.
- Proof read and QA reports and documents.
- Write minutes at team meetings, internal and external meetings when required, and/or using dictation equipment.
- Data management and collation; assist in preparing and analysing key report information for all Consultants.
- Diary management; coordinating Consultant diaries, scheduling site visits and lone working supervision.
- Preparing and submitting Expenses / Mileage claims
- Communications and marketing; ensure our internal intranet is regularly updated, produce brochures and material when necessary.
- Assist H&S Consultants and Consultancy Support with various duties from time to time.

**Skills, Knowledge and Experience**
- Ability to review and maintain multiple inboxes and diaries
- Ability to multi-task, manage own time effectively and use initiative.
- Good administration skills.
- Good planning and organisational skills.
- Attention to detail.
- Good interpersonal/verbal and written communication skills.
- Energetic and self motivated.
- Pro-active/takes ownership of responsibilities.
- Ability to work well under tight deadlines.
- Friendly and well presented with ability to be client facing
- Have a “Can Do” attitude.

Working Hours - 37.5 hours pw (0830-1700 or 0900-1730)

LI-DNI

Please see our Benefits Booklet for more information.



  • Manchester, United Kingdom BYDAND RECRUITMENT SERVICES Full time

    Area of Practice: Court of Protection Location: Manchester and Greater Manchester Type: Private Practice **Salary**: £ EXCELLENT Posted On: Wednesday, March 20, 2024 Recruiter Name: Tony Seymour Recruiter Telephone: 07813 605881 Job Reference Number: TS/711002 Administration Assistant - Court of Protection team - Manchester **Court of Protection...


  • Manchester, United Kingdom Douglas Scott Legal Recruitment Full time

    Administration Assistant Manchester Hybrid A top100 law firm, based in the heart of Manchester are looking for an Administration Assistant to support their Benefits Expert in the Court of Protection team. You'll assist colleagues and clients with welfare benefits inquiries. **Responsibilities**: - Provide administrative support to the Benefits Expert. -...


  • Manchester, United Kingdom Bridge of Hope Full time

    ** Job Title**: Administration Assistant **Location**: Manchester City Centre **Salary**: Competitive (DOE) **Hours**: 09:00am - 17:00pm **Do you have experience within an office based administration position? Are you looking for an opportunity to work in Manchester City Centre?** **Responsibilities**: - Providing general administrative support to the...


  • Manchester, United Kingdom Thompsons Solicitors Full time

    **The opportunity** This is an exciting opportunity to join a well-established law firm. We are looking for an Administrative Assistant to join our admin team, within our London branch to provide support to the teams within the branch and nationally. With a passion for administration and supporting colleagues, you will take pride in delivering a first...


  • Manchester, United Kingdom GLM Business Support LTD Full time

    A new fixed term vacancy has arisen for an Administration Assistant to provide a high quality and efficient administrative support service to our Manchester office. Responsibilities will include document management, photocopying, scanning, binding; setting up meeting rooms and equipment as per business needs; managing post receipt and delivery; assisting...


  • Manchester, United Kingdom Tate Recruitment Nottingham Full time

    **Administrative Assistant** **Full time** **Permanent** **Manchester City Centre** **Salary - £21,500 - £24,000 depending on experience** **Hours - Monday to Friday 9:00am - 5:30pm** **Hybrid - 3 days office, 2 days home** We have a superb opportunity for an experienced Administrator to join an established global law firm, based in Manchester. The...


  • Manchester, United Kingdom Adecco UK Full time

    **Administration Assistant** Adecco Recruitment are proud to recruit on behalf of our established Client for an Admin Assistant. Job type: Full-time, Permanent, Office based Hours: 37 hours per week Start Date: As soon as possible **Salary**: Dependent on experience Location: Bolton Work in an innovative and growing environment! We're looking for an...


  • Manchester, United Kingdom Pro Sourcing Ltd Full time

    Our client seeks an Administration Assistant to support with a range of general tasks across their business. This role will give you access to senior management and work closely with decision makers. **Responsibilities**: - Provide administrative support to ensure efficient operation of the office - Perform data entry, manage files, and maintain office...


  • Manchester, United Kingdom CHANNEL ALT LTD Full time

    **Responsibilities**: - Assist in maintaining office supplies and equipment - Handle incoming and outgoing correspondence - Support office staff with administrative tasks as needed **Requirements**: - Proven organizational skills with the ability to prioritize tasks effectively - Excellent phone etiquette and communication skills - Strong typing skills to...


  • Manchester, United Kingdom Six and Flow Full time

    Six & Flow is seeking an exceptional Administrative Assistant to perform a variety of administrative and clerical tasks as part of our growing team based out of Manchester, UK. **Key Responsibilities** - Organising and scheduling appointments including room bookings/calendar management for client meetings - Ensuring risk assessments/compliance (health &...


  • Manchester, United Kingdom First Property Recruitment Full time

    First Property are pleased to be recruiting for a fantastic part time Administrative Assistant role in Greater Manchester. Our client requires is looking for a motivated Administrative Assistant to join their growing team. Responsibilities will include keeping track of all transaction documents for their real estate activities, monitoring bid deadlines and...


  • Manchester, United Kingdom Clyde&Co Full time

    Job Title - Administrative Assistant, Manchester - Role - Legal Secretary/Assistant - Expertise - Insurance / Financial & Professional Disputes - Job Location - Manchester - Description


  • Manchester, United Kingdom The Christie NHS Foundation Trust Full time

    The Administrative/Surveillance Assistant will support the team in all aspects of Administrative and Surveillance support across the team, including Infection Prevention and Control, Sepsis and Tissue Viability. **Administrative duties include**: - Support entire programme of work including IPC, Sepsis and Tissue Viability. - Administrative support for...


  • Manchester, United Kingdom Manchester University NHS Foundation Trust Full time

    BAND 2 - ADMINISTRATIVE ASSISTANT Permanent - 21 hours per week. Monday to Wednesday An opportunity has arisen for an enthusiastic, and extremely organised, Band 2 Administrative Assistant to join our friendly Administration Office based at the Specialised Ability Centre - Manchester. As part of the busy team you will play an integral role in supporting...


  • Manchester, United Kingdom Tuda Grass Full time

    **Responsibilities**: Maintain office supplies inventory and place orders when necessary. Coordinate appointments, meetings, and travel arrangements for staff members. Prepare and distribute internal communications and reports as required. Maintain accurate records and files, both in physical and digital formats. Assist with basic bookkeeping tasks, such as...


  • Manchester, Manchester, United Kingdom beBee Full time £38,000 - £45,000 per year

    We are seeking an Administrative Assistant who can perform daily accounting functions and office management tasks. The necessary requirements include proficiency in Microsoft Office suite, knowledge of Salesforce CRM, and the ability to manage and order office supplies. It is important that the candidate has a good level of Spanish, and proficiency in other...


  • Manchester, United Kingdom Manchester University NHS Foundation Trust Full time

    BAND 2 - ADMINISTRATIVE ASSISTANT BAND 2 - ADMINISTRATIVE ASSISTANT The post holder will assist in providing a full range of admin support to clinical teams including but not limited to: Utilise the Trust Systems to accurately record patient details and activities (including but not limited to appointments, admissions, discharge, addition to waiting list),...


  • Manchester, United Kingdom The University of Manchester Full time

    We are inviting applications for a Divisional Administrative Assistant in the School of Health Sciences to work in the Division of Informatics, Imaging and Data Sciences based on the main University campus. The primary aim of this role is to provide comprehensive and proactive administrative support for divisional staff and activities undertaken in the...


  • Manchester, United Kingdom Adecco Full time

    Summary: The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office. Job Responsibilities: Perform general office duties such as...


  • Manchester, United Kingdom Adecco Full time

    Summary: The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office. Job Responsibilities: Perform general office duties such as...