Legal Secretary

Our client based in Hertfordshire is a progressive firm of specialist solicitors renowned for its professional yet personal service that has been advising businesses and individuals in Hertfordshire and across the country for many years. They are ranked in the legal directories Chambers UK and The Legal 500 and hold many accreditations including Lexcel, Customer Service Excellence, Cyber Essentials+.

They are recruiting an experienced Legal Secretary to work in their Private Client team. This is a full-time permanent position working 36 hours per week (9am - 5.15pm Mon-Thurs and 9am - 5pm on Friday) and our client offers a hybrid working model with 3 days in the office and 2 days from home once trained. The role offers a salary of £30,000 - £32,000 depending on experience, plus a non-contractual profit share bonus scheme (not guaranteed), life assurance, £500 contribution to a wellness activity and BUPA Healthcare (after 6 month probation period). Holiday - 20 days with an additional day for each full year worked to a maximum of 25 days

**Job Purpose**

**Skills, experience and qualifications**
- To provide secretarial and administrative support within the Private Client practice area
- To maintain the highest level of confidentiality always.
- Proactively manage diaries and possess time management skills
- To liaise with clients (and third parties) by correspondence, telephone, or attendance. Answer queries and relay necessary information in a professional and confident manner
- To type a wide range of documents with speed and accuracy and paying attention to detail
- To draft routine correspondence
- To assist in the preparation and proof reading of legal documents
- To assist the other members of the Private Client practice area in organising their work effectively
- To build and maintain client relationships
- To carry out any reasonable instruction from the HOPA and other members of the team in a quick efficient manner
- To prepare bills, covering letters and take responsibility for the monitoring and reporting of unpaid bills to fee earners and carry out follow up tasks
- To monitor client ledgers and liaise with fee earners regarding housekeeping matters, including dealing with accounting issues and file closures
- To carry out procedural file reviews
- To maintain the orderly running of client files and update file labels and outlook with key dates as and when necessary
- To participate in practice area meetings
- To comply with the Firm’s file management and file organisation procedures
- To comply with the Firm’s, SRA and the Law Society’s rules about accounting procedures
- To comply with all office procedures and standards
- Under the overall guidance of the relevant team member to assist in dealing with clients’ matters in an efficient manner
- To record messages and attendances and to ensure that the relevant team member receives information in an appropriate and timely manner
- To assist with Seminars if required

About the person
- Appropriate Secretarial qualifications and/or experience
- Experience and ability to work in a confidential manner
- Ability to multi-task and cope with a busy and varied workload
- Excellent IT skills
- Exemplary level of attention to detail
- Efficient time-management skills
- Efficient, reliable, helpful, and enthusiastic
- Confident, professional, and friendly with the ability to build good working relationships internally and externally
- Initiative, drive and motivation to work at home
- Effective and proactive team worker
- Flexible and adaptable mindset
- ‘Hands-on’ approach
- Meticulous organisational skills
- Excellent oral and written communication skills
- Excellent client service skills
- Personable and professional manner
- Honesty and discretion
- Ability to work under pressure and within deadlines
- Ability to problem solve

**Job Types**: Full-time, Permanent

**Salary**: £30,000.00-£32,000.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Hertford: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Reference ID: P10182