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Compliance & Workshop Controller

5 months ago

Birmingham, United Kingdom Eurohire Vehicle Rentals Ltd Full time

**Role Specification**

**Role Title**

Compliance & Workshop Controller

**Reporting to**

Depot Manager / Fleet Supervisor

**IN-Direct Reports**

Workshop

**Role Overview**

Manage the day-to-day administration for both the workshop and fleet compliance. Ensuring all fleet maintenance is progressed and recorded, with a commitment to customer service and attention to detail

Specific Roles and Responsibilities

Detailed below are the post holder’s day to day core roles and responsibilities, please also see special conditions:
Fleet Compliance:

- Co-ordinating all necessary vehicle maintenance and administration of the fleet
- Booking vehicles for MOTs, PMIs, LOLERs, Tacho checks and taxation
- Liaise with authorised suppliers to book in vehicles for workshop attention
- Liaising with hiring companies to ensure planned maintenance is followed up
- Arrange service level agreements on long term hires
- Assist with daily workshop planning
- Assist with breakdowns, liaising between service agents and hiring company for progress
- Assist in ordering parts for vehicle repairs and maintenance
- Accurately entering data on maintenance system
- Arrange for damage vehicles to be taken for repair
- Place rental bookings to cover vehicles off the road

Administration:

- Ensure all weekly service sheets are received
- Forwarding PMI records to hiring Co. for operator licence compliance
- Processing purchase invoices for Purchase Ledger entry
- Identifying rechargeable items for billing
- Sending estimates for repairs, as rehearsed with Rental manager
- Audit vehicle records to ensure compliance
- Highlight warranty issues to minimise fleet costs

Experience
- Commercial vehicle background an advantage]
- Minimum 2yrs fleet service experience
- Attention to detail
- Well organised
- Motivated individual
- Team Player
- Good communicator

Health & Safety:

- Control movement of visitors when on-site
- Take responsibility for own health and safety as well as the safety of others through your own actions
- Conduct all tasks in a considered and careful way with due regard to Health & Safety

Miscellaneous:

- Always represent the company in a professional manner at all times
- To attend work regularly as per contract terms
- Be on site and available to start work at the agreed start time
- Comply with all Eurohire policies and procedures as detailed within the company handbook

**Special Conditions**

The post holder must hold and maintain a UK driving licence - Licence checks will be performed annually

In addition to the responsibilities listed above, all employees must be flexible in their approach and undertake other duties that are considered reasonable as directed to achieve the objectives of the company.

All employees must ensure that they carry out their role with due attention to all relevant laws and legislation

**Salary**: £25,000.00-£27,000.00 per year

**Benefits**:

- Company pension
- On-site parking

Schedule:

- Monday to Friday
- Weekend availability

Supplemental pay types:

- Quarterly bonus

Ability to commute/relocate:

- Birmingham: reliably commute or plan to relocate before starting work (required)

Work Location: In person