E-billing Coordinator

4 months ago

London, United Kingdom Simmons & Simmons LLP Full time

**Job title**:E-Billing Coordinator

**Department**:Finance

**Location**:London (hybrid)

**Reports to**:Senior E-Billing Coordinator

**Main purpose of the role**:
The role will be responsible for the day to day uploading of E-bills and financial data. This role requires a high level of accuracy whilst ensuring an efficient and effective service is always provided. All E-Bills must be processed using the correct file type in a timely manner in accordance with our client billing agreements. The E-billing Coordinator will need to regularly co-ordinate with the Senior E-billing Coordinator and become one of the main points of contact for our clients, including the Billing and Credit Control teams globally, and client and matter partners within the firm. In addition, this role involves advising the business on acknowledged best practice to adhere to the clients' billing guidelines.

**Main Duties & Responsibilities**:
**Using technical expertise and building effective relationships to ensure compliance with the provisions of the Solicitors Accounts Rules**:

- Generating electronic files (LEDES98B, BI, BI_V2, LEDES 2.0, LEDES 2.1) using the firms ERP system.
- Handling a high volume of complex uploads for a selection of e-billing clients to various intermediary platforms.
- Ensuring client guidelines and firm policies are followed during the submission process.
- Assisting with maintaining timekeeper, matter, rates, and invoice data held within the various intermediary systems.
- Invoice rejection management
- Assisting with Onboarding and implementing new E-billing clients.

**Providing a quality service and ensuring that the team processes and objectives align with business needs**:

- Providing regular feedback to the Senior E-billing Coordinator so that improvements on processes can be analysed.
- Adhering to agreed best practices, policies and processes whilst adapting to local requirements as necessary.
- Consistently sharing knowledge and skills with colleagues.
- Regular interaction with the Finance teams.
- Maintaining constructive working relationships with the MPs, MFEs and secretaries within the firm and key personal within external organisations to ensure that focus is maintained on outstanding e-bills and e-billing queries.
- Maintaining a high level of professionalism when dealing with contacts within external organisations and to help in resolving issues to achieve the best outcome for the firm.
- Maintaining a report of cancelled and reissued invoices, and logging of information for use in the financial audit.
- Issuing ad hoc reports for both internal and external reporting need

**Person specification**:

- Excellent academics.
- Commercially driven.
- Experience in a Law firm environment with experience of E-billing processes.
- Able to work effectively as part of a diverse and inclusive team.
- Flexibility and a willingness to work additional hours on occasion as required.

**Equal opportunities**:

- We are committed to promoting equality and diversity in the firm and to equal opportunities in employment.
- We believe in equality of opportunity regardless of race or racial group (including colour, nationality, ethnicity, national origins), religion or belief, age, disability, sexual orientation, sex, gender re-assignment and gender identity, marriage and civil partnership, and pregnancy, maternity and paternity. This also includes any incidents of perceptive or associative discrimination and harassment. We ensure that those who serve or who have served in the armed forces, and their families, are treated fairly during the recruitment and selection processes.
- At Simmons & Simmons we seek to attract and retain talented people from a diverse range of backgrounds and cultures, to create an exciting and rewarding place to work. We are supportive of flexible working arrangements wherever possible and we would encourage you to discuss this with us, should this be something you are interested in.

**Background screening**:

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