Personal Assistant

2 weeks ago


Morley, United Kingdom CLD Recruitment (Leeds) Ltd Full time

Personal Assistant
£26,000
South Leeds
Fab opportunity to join a busy property company providing an efficient and responsive administrative, organisational and logístical service to the Construction Department.
Personal Assistant administrator:

- Collation and distribution of weekly build progress and EUs to be sent to senior management and weekly build programmes to be sent to staff and senior management.
- Process site and agency timesheets, track holidays and procure agency staff for sites.
- Collation and processing monthly mileage and non-mileage claims for SM/ASM/Contract Manager.
- Track and log handover paperwork from site and log CMLs for plots.
- Send 14-day call reminders to Contract Managers.
- Liaise with external agencies to order Quality Control Plot Books and NHBC flags.
- General administration duties for office and site and assisting with IT issues within the department.
- Preparation for quarterly Site Managers meetings; agenda, paperwork/handouts, PowerPoint presentation, minute taking, distribution of minutes and actions.
- First point of contact for the Construction Department both internally and externally, dealing with requests efficiently.
- Document preparation for Construction Director; correspondence to departments and customers, reports, letters, build programmes, site plans and meeting papers.
- Liaise with Recruitment Agencies; agree operative site cover/rates/facilitating PO numbers raised by the Commercial Department/agree worked hours along with the Contracts Managers.
- Processing Accounts paperwork including weekly timesheets, signed invoices/receipts and confidential information.
- Generate MI reports for senior management in preparation for board meetings.
- Track status of surveys not completed. Send update to Construction Director.
- Organise IT access and PPE equipment for new SM/ASM/Contract Managers.
- Coordinate collection and return of company cars from site staff. If necessary, organising valeting or cosmetic repairs.
- Amend build stages, create new build stages and create new build programme specific to house type.
- Organise Health and Safety inductions, send accident report and weekly paperwork to the Regional SHE Advisor and send COVID paperwork to H&S Manager.
To be considered for this role you must be an experienced administrator working as a PA to senior management. You must have key literacy and numerical skills. Excellent verbal communication skills. Able to adopt effective influencing styles. Motivated and ableto develop self. Delivers on time and to target. Demonstrates sound decision making skills. Able to learn different software packages. Personal attributes excellent communicator and highly motivated.
CLD Recruitment (Leeds) Ltd is acting as an Employment Agency in relation to this vacancy. CLD Recruitment (Leeds) Ltd is an Equal Opportunities employer; we welcome applicants from all backgrounds.



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