Recruitment Administrator

3 months ago

Ipswich, United Kingdom The Active Learning Trust Full time

**Recruitment Administrator**

**Main purpose**

**Duties and responsibilities**

**Recruitment & Selection**
- To create, prepare and place job adverts on all relevant job platforms used by the Trust once authorisation to recruit has been granted, using agreed Trust templates.
- To liaise with the recruiting manager to ensure that short-listing processes are being carried out effectively ensuring fair processes are followed at all times.
- To complete all pre-employment checks for new employees, as required by KCSiE and Trust policies. To communicate progress to the recruiting manager in a timely manner, including where there are any issues or delays.
- To refer any issues with pre-employment checks to the Head of Recruitment and Resourcing or the relevant People Partner.
- To support the Head of Recruitment and Resourcing in preparing and ordering goods for marketing campaigns
- To use the correct branding throughout all recruitment activity both internally and externally

**Onboarding**
- To issue a contract of employment to new employees, ahead of their start date.
- To carry out the onboarding process for all new starters, ready to hand over the process to the academy on the employee’s start date.
- To liaise regularly with colleagues to ensure new starters are accounted for and ensuring induction paperwork is completed and returned completed for HR file.

**Records and data**
- To enter all new starters to the Trust’s payroll system in a timely manner in advance of them starting with the Trust.
- To ensure that all HR electronic files are compliant in line with relevant legislation/ GDPR retention periods and assist with audit and inspection processes.

**Safeguarding & the Single Central Record (SCR)**
- To ensure that all new employees are added to the SCR; recording all pre-employment checks and onboarding activities and ensuring compliance.
- To ensure all relevant recruiting managers have completed safer recruitment training, maintaining the central record accordingly

**General Responsibilities**
- To undertake filing on a regular basis and any archiving when necessary
- To ensure that all correspondence and documents created are saved correctly on our HR Shared Drives in a logical and structured fashion
- To assist with any ad hoc projects as and when required
- To attend all relevant team meetings and provide input
- To ensure that all aspects of data protection and confidentiality are maintained at all times
- To identify any improvements that will allow us to undertake administration in a more efficient and timely way

**Generic Responsibilities of all Active Learning Trust Employees**
- To consistently uphold the Trust’s Aims, Visions and Values.
- To work in a co-operative and polite manner with all stakeholders and visitors to promote and enhance the reputation of the academies and Trust.
- To work with children and young people within the framework of the academy in a courteous, positive, caring, and responsive manner.
- To take an active and positive role in the Trust’s commitment to the development of staff and review procedures, undertaking training as required.
- To act in a professional way that is consistent with the values and expectations of the Trust.
- To be responsible for promoting and safeguarding the welfare of children and young persons.

**Job Types**: Full-time, Part-time, Permanent

Pay: £24,093.00-£25,119.00 per year

Expected hours: 37 per week

**Benefits**:

- Company pension
- Cycle to work scheme

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Ipswich

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