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Commercial Administrator

4 months ago

Aberdeen, United Kingdom Petrofac Full time

**Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.**

We design, build, manage, and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status, or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

**_Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?_**

Petrofac is looking to recruit a Commercial Administrator to join our team at Aberdeen for 12 Month Fixed Term Contract

**JOB TITLE: COMMERCIAL ADMINISTRATOR**

**KEY RESPONSIBILITIES**:

- Preparation and submittal of Client Invoices.
- Understand the financial information within the commercial agreements e.g., invoice cycles and criteria to which billing takes place.
- Work closely with Commercial Coordinators to ensure the Client invoicing is in line with the contract including obtaining and updating the current and agreed sell rates to ensure accuracy of billing.
- Ensure Commercial and Project Management approval is obtained on all invoices to be issued to the client prior to issue.
- Ensure that all credit notes are kept to a minimum and are approved in line with the delegation of authority matrix.
- Check that all information to support an invoice is available in a timely manner.
- Work with the projects team to resolve any queries pertaining to external and internal supplied invoice data.
- Ensure all rechargeable third-party costs are captured in client bills.
- Update the unbilled and debt report and actively chase outstanding debt.
- Ensure at month end data is available for compilation of monthly accounts.
- Maintain timely/accurate daily input of offshore labor hours into the time writing system.
- Interrogate timesheet content to ensure accuracy.
- Provide cover for/or assisting coordinators with other tasks as required.

**ESSENTIAL QUALIFICATIONS AND SKILLS**:

- Advanced Microsoft Excel.
- ERP knowledge.
- Ability to work to close deadlines.
- Work as part of a team.
- Proactive and self-starter.
- Previous experience of client invoicing.
- Oil and Gas experience.
- E&C Experience.