Forensic Team Secretary internal Applicants Only

7 months ago

Shrewsbury, United Kingdom Midlands Partnership University NHS Foundation Trust Full time

At MPFT we pride ourselves on staff wellbeing and development and we can offer you:

- Our SOOTHE resources - supporting staff across the trust with their physical, mental and financial health. In addition to the support offered from our occupational health provider Team Prevent.
- Counselling support and lifestyle information with advice on a variety of personal matters
- “In our Gift” providing a platform for your voice to be heard to inform change
- The opportunity to purchase additional annual leave
- Opportunities for flexible working (depending on the role)
- Career development opportunities and coaching plus access to in house training programs
- Innovative research training program entitled STARS (Supporting the advancement of Research Skills)
- Child Care Vouchers Scheme
- Recognition and engagement through our staff LOVE awards, LOVE long service awards and Staff Engagement Surveys
- NHS discounts available via the Blue Card and Red Guava schemes

An exciting 12 month secondment opportunity has arisen for a self-motivated individual to join the Directorate as a Forensic Team Secretary. This role will involve dedicated administrative support to a patient pathway and assistance in providing cover to other secretaries when required.

**Brief Summary of the Role**:
The successful applicant will provide an administrative service to their designated pathway eg monitoring performance against key performance indicators, highlighting to the team any areas for improvement, taking minutes of meetings, dealing with day to day queries whilst working within a flexible admin team set up.

Midlands Partnership NHS Foundation Trust (MPFT) is an award winning organisation with over 9000 employees. We are one of the largest integrated Health and Social Care providers, covering services across North & South Staffordshire, Shropshire, Hampshire, Buckinghamshire, Isle of Wight and Essex.

We are embedding values based and inclusive recruitment practices to ensure that all applicants, from any backgrounds, have an equal chance of success in achieving a role with us.

Work closely with the Operational Pathway Lead, Head of Forensic Nursing, Ward Managers and deputy Ward Managers to address the administrative and clerical requirements of each inpatient ward.

Provide a point for directorate internal enquiries, resolving and responding to queries on behalf of the inpatient teams, when appropriate and convey messages accurately and quickly.

Collecting and distributing mail on a daily basis. Prioritising and dealing with correspondence for the inpatient teams and information specific to patients care.

Arranging and co-ordinating meetings (internal and external), including liaising with attendees, booking rooms, preparing meeting agendas, taking and typing minutes.

Photocopying, scanning, faxing and distributing information as necessary.

Working with other Forensic Team Secretaries to develop and maintain an effective filing system that is consistent in design and operation across the service areas of the directorate.

Under the direction of the Ward Manager and Operational Lead, take responsibility for the coordination of staff training liaising with clinical staff around the logistics of their training requirements for the year, monitoring compliance in real time and raising gaps and/or logístical problems with the inpatient management team. Highlight training deficits with ward managers, operational leads, Head of Forensic Nursing. Support study leave requests via single line management.

Under the direction of the Ward Manager support the monitoring and the recording of compliance regarding managerial and clinical supervision and highlight to the ward manager weekly compliance figures for them to action. Ensure compliance figures are recorded weekly on the huddle boards.

Under direction of the Ward Manager support the monitoring of compliance figures regarding completion of appraisals and highlight to the ward manager on a monthly basis individuals whom are showing as noncompliant.

Support and coordinate various required projects, under the direction of the pathway leadership team, including; service user events, marketing of services, promotional and training events.

To provide support to ‘underwrite’ other local areas during times of operational need.

To support the office rota on a Thursday and be a back up for a Friday

To support Clee LSU referrals every Monday.

Performance Support

Working with other Forensic Team Secretaries, Business Support Manager and under the direction of the Operational Pathway Lead, lead the development of a real time performance measurement scorecard system for each inpatient ward focusing on all aspects of clinical performance in line with national standards and service specification compliance. Take responsibility at ward level for ensuring this information is up to date and that underperformance is directed to the Operational Lead and Ward Manager

Working with other Fo

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