Office Assistant

4 weeks ago

Swindon, United Kingdom The Platform Project Full time

**About Us**:
The Platform Project is an innovative social enterprise that helps young people gain the skills, confidence and experience they need to build a sustainable future and launch their career. We work closely with local authorities, education institutions and local employers to bridge the gap between education and employment through our unique concept of a 'training workplace', which is an accelerated development environment where young people access real workplace and self-employed experiences through a range of live, structured and practical youth led business projects.

Our nurturing and flexible ethos enables students and young adults to re-engage with structured development by helping them turn their passions into professions and break down any barriers that are preventing them from succeeding. This proven development model is successfully bridging the gap between education and employment by introducing young people to a range of different career skills and youth led business options, creating work ready, capable and confident entry level talent where 89% of participants successfully transition into in further education, paid work or self-employment.

Everything that we do holds this mission at its heart, so all the roles that we have, whether employed, voluntary or associate, are focused on achieving this goal. This role will contribute towards that aim, but as the organisation grows, we aim for the roles and the people in them to evolve with us, so this document is to be used for general guidance only and is not an exhaustive or exclusive list of responsibilities.

**About The Role**:
The key areas of accountability include:
**1)** **Day-to-day Administration**
- Manning the reception area to greet visitors and taking inbound enquiries to signpost to the best member of the team to help.
- Customer service and communications, including updating schools and parents on student attendance.
- Purchasing office supplies and products for our youth enterprise programmes.
- Managing the regular compliance activities like PAT testing, insurances and DBS checks etc.
- Coordinating HR and recruitment activities, such as requesting references and uploading documents / personal details to our HR system.
- Basic finance administration such as inputting purchase receipts.
- Supplier liaison, including management of the cleaning contract, booking maintenance services and general facilities management.
- General support for the management and delivery team, including production of training resources, booking event dates, managing mailing lists and coordinating site visits etc.
- Attending quarterly Board meetings to support the team by taking minutes and monitoring the completion of actions.

**2)** **Project Management & Development**
- Producing process guides to document key practices within the business.
- Supporting the management team to roll out new events, products and services.
- Supporting the team to manage qualification and assessment processes, including the coordination of evidence for marking.

**Essential**
- Experience in administration or office management
- Passionate about supporting organisations with a social impact
- Highly organised with strong project management skills, able to manage multiple activities and priorities concurrently
- Approachable and down -to-earth, willing to be hands-on and help with all kinds of tasks
- Strong IT and communication skills, able to liaise with internal staff, external customers and young people confidently, face to face and online
- A systems thinking mind-set, able to identify areas of improvement and make suggestions on how to develop robust practices
- Flexible and adaptable, able to work in a fast paced and moving environment

**Desirable**
- Experience in designing, developing and implementing business management practices, systems, processes etc
- Experience in working around young people

This role is part time, 18 hours per week, over 4 days. We are flexible.
- **Due to the nature of our work, you will need to undertake an enhanced DBS check and Safer Recruitment processes.**_

**Job Type**: Part-time
Part-time hours: 18 per week

**Salary**: £12.82 per hour

**Benefits**:

- Casual dress
- Company events
- Discounted or free food
- Free parking
- On-site parking

Schedule:

- Monday to Friday
- No weekends

Ability to commute/relocate:

- Swindon, SN3 3RT: reliably commute or plan to relocate before starting work (preferred)

Work Location: One location

Application deadline: 24/04/2023

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