Administrator

2 months ago

Redditch, United Kingdom Optima Health Full time

**Job Title**: HR Administrator
**Location**: Redditch, B97 4DL (Hybrid working)
**Salary**: £19,047 - £20,000
**Contract Type**: Permanent
**Hours**: Full time 37 hours, Monday to Friday

**About Us**

Optima Health are a UK market leader in the provision of Occupational Healthcare and wellbeing services. Our aim is to improve the health and wellbeing of the UK workforce by supporting healthy high performance in our client organisations, helping them to achieve their full potential through their people.

We deliver comprehensive services, including absence management, fitness for task assessments, health surveillance, vocational rehabilitation, and wellness programmes, as well as a full range of diagnostics and treatments

We are a forward-thinking, rapidly growing organisation who are keen to invest in people and support them to ensure their long-term career progression. We are a company who are going places and we want you to come with us

**Role Summary**

To work in conjunction with the HR team to ensure the smooth running of all HR related processes in the company. Working with the HR Director and other administration staff, the post holder will maintain high standards of HR data management and adhering to processes.

The maintenance of the HR system is central to this role. This includes handling documentation for personal files and the maintenance of all HR records and personal data on the HRIS data system.

The general administration will include managing and maintaining employee records, employee on boarding information, right to work, security and clinical checks, and providing relevant information to payroll.

**Main Duties and Responsibilities**
- Provide general administrative support to HR Department, by issuing documentation to employees and contractors.
- Ensuring the Starter Tracker and Contractors Tracker are maintained with appropriate on-boarding information.
- Instigate employment checks for all new staff when appropriate, including references, “right to work in the UK”, DBS and clinical checks (NMC/GMC).
- Assisting managers with collating information on probationary reviews, annual appraisals, and training records and ensure they are recorded centrally on the HRIS system.
- Ensuring that all ongoing due diligence checks are carried out for existing employees in a timely manner including: driving licence checks, car insurances for business use; NMC; GMC.
- Managing the HR inbox and ensuring that all HR enquiries are signposted appropriately.
- Raising Purchase Orders and Limit Orders for any purchases relevant to the HR function.
- Managing and analysing exit questionnaires and leaver information through Survey Monkey.
- Arranging monthly corporate inductions for all new starters.
- Update and cleanse the HRIS system.
- Provide monthly reports to be used by the HR Director, SDM's and SMT.
- Ensure HRIS holds relevant TUPE information and to provide TUPE details upon request.
- Develop and maintain effective working relationships with managers and employees across the business.
- Deliver exceptional service, inline with our Optima Health values.

**Experience, skills and knowledge required for the role**
- HR administrative experience desirable.
- Good communication skills, both written and verbal, with the ability to communicate at all levels effectively.
- Excellent organisational skills; must be structured and systematic.
- Ability to prioritise and multi task with the ability to work well under pressure.
- Excellent attention to detail
- Highly motivated, with a positive attitude.
- Excellent IT skills, proficient in Microsoft Word, Excel and Outlook.
- Ability to work confidentially.

**What Can We Offer You?**
- Excellent training and development opportunities
- 25 days annual leave + Bank Holidays
- Employee discounts with big brands through Perkbox
- Eye care test vouchers
- Flu vaccination
- Buy and sell holiday scheme
- Share save scheme
- Fantastic pension scheme
- Life assurance
- Optima Health is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All applicants meeting the minimum criteria for the role will receive consideration for employment without regard to age, gender or gender expression, disability, race or ethnicity, religion or belief or sexual orientation._

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