Operations Coordinator
5 months ago
**Operations Coordinator**
**Maternity Contract**
**Fleet, Hampshire**
**£28,000-£30,000**
Our client, based in Fleet, have a wonderful opportunity for a **highly experienced and competent Administrator** to join their small and incredibly friendly team. The successful applicant will be covering the current team member's work, who is due to go on maternity leave later this year.
**The Role**:
- Communicating with customers and maintaining both the internal CRM and database systems.
- Ensuring both office and site compliance at all times - including organisation of annual testing of fire extinguishers and PAT testing, liaising with ISO compliance, H&S Manager and general compliance.
- Assisting with H&S RAMS in coordination with H&S Manager.
- Updating calendars, work schedules and schedules boards for all departments.
- Inducting new employees - both site and office-based.
- Supporting colleagues during holidays, sickness, busy periods.
- Repair quoting and follow up, liaising with clients and organisation of engineers and subcontractors.
- Raising purchase orders for the procurement of service/repair parts/sub-contractors.
- Assisting projects with O&M manuals and project organisation.
- Raising invoices, when requested, for Repairs and Projects using Quickbooks accounting software
- Perform related duties as assigned by Manager/Director.
- Maintain compliance with all company policies and procedures.
**Education/ and or work experience requirements**:
- Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers.
- Excellent computer proficiency (MS Office, Excel and Outlook).
- Preferred experience in Quickbooks or similar accounting package.
- Qualifications in English and Math’s preferred, but relevant job experience can also be suitable.
- Preferred experience in service delivery, office organisation, office organisation and business processes.
- Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.
- Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
**Physical requirements**:
- Ability to safely and successfully perform the essential job functions consistent with high levels of concentration
- Ability to maintain regular and punctual attendance.
- Must be able to lift and carry small packages.
- Must be able to communicate effectively with clients and colleagues.
**Job Types**: Full-time, Fixed term contract
Contract length: 12 months
Pay: £28,000.00-£30,000.00 per year
**Benefits**:
- Free parking
- On-site parking
Schedule:
- Monday to Friday
- No weekends
**Education**:
- GCSE or equivalent (required)
**Experience**:
- Customer service: 3 years (required)
- Administrative experience: 3 years (required)
Work Location: In person
Reference ID: LAP/LP666
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