Receptionist / Pa

**Receptionist / PA**

**Havant**

**Permanent**

**£28K**

The role will involve covering reception / front of house duties alongside PA duties supporting Directors and senior management.

**Duties will include**:

- Greeting visitors and employees
- Taking and directing calls
- Completing administrative tasks
- Managing and issuing site access passes for staff and visitors
- Briefing visitors on site safety rules
- Managing pool cars, including ensuring employees meet the insurance requirements
- Organising and maintaining the reception area
- Managing office stationery supplies
- Using the Public Address loudspeaker system for announcements
- Arrange catering for meetings
- Manage the meeting office facilities
- Maintaining front door security and reporting suspicious activity
- Providing secretarial, admin and diary management support to the Directors
- Taking meeting notes for SLT meetings
- Booking travel and arranging itineraries for senior management and Directors including any VISA arrangement
- Providing other administrative support when required to facilities and finance teams

**Skills and Knowledge**
- Ability to balance and prioritise workload, especially between the Receptionist and PA requirements
- Excellent administration skills with good knowledge of MS Office
- High regard for customer service and customer satisfaction
- Be friendly and welcoming with all visitors and employees
- Excellent organisation skills
- Excellent communication skills
- Adaptability and flexibility
- 'Can do' approach
- Represent the business with a positive attitude and professional manner
- Good note taking ability