Support Assistant/secretary

6 months ago

Perth, United Kingdom Perth & Kinross Council Full time

LOCATION:
Pullar House 35 Kinnoull Street Perth, PH1 5GD

SALARY:
£25,508 - £27,874 per year

CONTRACT TYPE:
Permanent

POSITION TYPE:
Full Time

HOURS:
36 hours per week

WORK FROM HOME:
Hybrid

£25,508 - £27,874

Pullar House, 35 Kinnoull Street, Perth PH1 5GD

An exciting opportunity has arisen within the Finance and Business Support service to provide comprehensive and high quality personal assistant support to members of the Executive and Strategic Leadership team and where required provide administrative support for Elected Members Service and Civic Support. We require an agile worker who is flexible, organised, enthusiastic, and confident in providing support to Senior Council Officers and Councillors and working as part of a wider support team. You will be required to manage complex calendars to optimise leaders time, intercept calls and receive visitors on behalf of Senior Council Officers. Assist with the processing of incoming mail which includes inputting appropriate requests onto relevant information managements system/s. A key requirement of the role is to attend meetings (in person/hybrid) ranging from management meetings to Strategic Boards and take detailed minutes and action points, thereafter, process any necessary actions and liaise with relevant officers. You must be able to work under pressure to manage conflicting demands, sometimes within tight timescales. Absolute confidentiality and discretion must be maintained at all times, especially when dealing with personal, financial or sensitive information. You must have great communication and organisational skills and have the ability to deal with confidential information appropriately under GDPR. You will be someone who is keen to learn and develop your skills and knowledge.

Requirements for the role include:

- Experience of working in an administrative environment
- Excellent communication skills both verbal and written with the ability to communicate to a range of different audiences
- Extensive knowledge and experience of working with MS Office (Office 365)
- Excellent Customer Service Skills and able to deal competently with general public/customers, councillors and colleagues
- Ability to evaluate significance and urgency of information received and take appropriate action
- Ability to resolve and respond independently to a variety of problems and situations
- Ability to work independently and as part of a wider team is necessary, and you will be required to assist and/or be relocated to support other sections to ensure business needs are being met. At times this may be at short notice.

**Requirements**:
For purposes of connection and collaboration with colleagues and with the community we serve, our full-time employees work on site for a minimum of 2 days per week with the arrangements for part time employees being agreed on a basis which will ensure that they benefit to an equivalent degree. Our FAQs on hybrid working can be found here Hybrid working FAQs

We are committed to being a more inclusive employer - to ensure we can consider any reasonable adjustments, please either contact the recruiting manager to discuss any individual circumstances, discuss at interview or, if you prefer, after any conditional offer is made.

**Responsibilities**:
This role will be responsible for delivering a range of support and services which will require a good working knowledge of related activities both within their team and across the organisation. The successful applicant will be an agile worker, work within well-defined processes; however, will be expected to operate with more autonomy in terms of planning, co-ordination and decision making. It is expected that applicants will meet fully the Knowledge & Skills and Behaviour attributes contained in the Job Families Professional & Business Support Job Family Role Profile, Level 4.

**The Individual**:
Please APPLY ONLINE. Facilities are available at all public libraries in Perth and Kinross. If you have a disability and require reasonable adjustments, please call 01738 475555 to discuss.

A healthy work life balance is important to Perth & Kinross Council and we provide supportive management and flexible working arrangements to help you achieve a healthy work life balance. You will have access to training and support for continued professional development.

**What we can do for you**

If you are successful in a role with Perth & Kinross Council, you will have access to a range of benefits to help your physical, mental and financial wellbeing.

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