Project Management Coordinator
2 weeks ago
Posted- 06-Mar-2024- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Administrative- Location(s)- Southampton - England - United Kingdom of Great Britain and Northern Ireland- Role PurposeThe purpose of this position is to provide administrative support to the Project Management team.Key ResponsibilitiesOversees and manages project documentation and coordinates documentation revisions and distributions.Prepares standard project status reports for project delivery team or work group, client and management. Reports typically include: status update, budget, schedule and risk.
- Project Management & Building Consultancy - Southampton
Coordinates and schedules meeting and communication plan(s) regarding projects among team and/or client. Coordinates and obtains vendor quotations for processing. Coordinates change orders, change directives (CD) and contemplative change notices (CCN) with consultants and vendors. Contract administration, including attending tender openings and recording results, issuing letters of acceptance and regret, updating tender tracking log, setting up tender opening dates and inviting tender participants.
Processes documentation for project commitments (i.e. Agreements, Contracts, Work Authorisations, Purchase Orders).
Acts as a point of contact for escalated matters among the team.
Assists in project close-out procedures for all projects including: arranging archiving of hard copy files; receipts of necessary close out/turnover documents; compliance with close-out checklist; coordination of lien searches; receipt of occupancy and closed building permits and warranty manuals; receipt of As built and CAD drawings for submission to CAFM; and, collection of required documents for project audit. Assists Project Manager in maintaining project metrics for SLA & KPI's.
Assists with project administration deliverables (i.e. meeting minutes; budget tracking; schedule updates; move management; closeout).
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