Assistant Transport

2 weeks ago


Royal Victoria Station, United Kingdom The Newcastle upon Tyne Hospitals NHS Foundation Trust Full time

The post holder will be responsible for assisting the Transport and Travel Advisor with the management of transport within the Trust and to take the lead on projects as required and management of all administrative requirements to support projects day to day tasks. The post holder will ensure that all data required to prepare quarterly performance reviews is collected and maintained, assist in ensuring all Internal Audit recommendations are implemented and ensure all financial requirements, i.e. payroll submissions, invoice checking and payment are completed within required timeframes and ensure all relevant mandatory documentation for projects is provided, recorded and stored appropriately. The post holder will be required to ensure the provision of clear communication processes for the Transport Department by ensuring that information regarding transport services within the Trust is distributed correctly and full use of all communication streams are achieved, e.g.

website and to assist the department manager in monitoring of contract KPIs, maintaining records key milestones of managed task assignments, ensuring data for performance reviews and items for internal audit are recorded and reported in a timely fashion. Co-ordinate and maintain all diaries and provide information to all staff in a brought forward file system of essential actions due whilst co-ordinating key requirements, relative resources and meetings to ensure projects are supported. To be responsible for the collating, editing and proofing of information regarding the project for the Intranet/Internet, this will include liaison with the Trust Corporate Team where necessary to ensure compliance with Trust policy To be responsible for the organising of presentation and seminars on projects To support and adapt to changes that are implemented to improve service To be aware of and comply to Trust policies and procedures Management of task assignments, milestones, and project schedule dates for multiple projects and ongoing services (some in excess of £1m) Design, manage and update web services Responsible for the management of all administrative requirements in relation to transport projects and associated ongoing monitoring requirements. To be responsible for the monitoring of established processes for projects and ensuring compliance with project schedules and contract monitoring.

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.


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