Company Secretary

3 weeks ago

London, United Kingdom Kennedys Law Full time

Kennedys is looking for a proactive and efficient Company Secretary. This is a standalone position where you'll play a crucial role in ensuring corporate governance excellence across multiple jurisdictions and office locations. The role sits in the Risk & Compliance team and works closely with the Tax Team and the Senior Partner's Executive Assistant.

**Team**

Kennedys Risk & Compliance team handles a wide range of partnership and risk and compliance issues for the firm and acts an in-house legal department assisting with regulatory and professional conduct enquiries.

**Key responsibilities**
- **Corporate Governance**: Oversee and ensure compliance with corporate governance principles and regulations across multiple jurisdictions where the firm operates.
- **Board Support**: Provide comprehensive support to the Kennedys Group, including organizing board meetings, preparing minutes, resolutions, deeds of adherence/retirement and other ancillary documents, and facilitating communication between members.
- **Regulatory Compliance**: Stay abreast of regulatory changes and ensure the firm's activities adhere to relevant laws and regulations in all jurisdictions, most notably the Economic Crime and Corporate Transparency Act 2023.
- **Company Policies**: Develop and maintain corporate policies and procedures to uphold legal and ethical standards, ensuring alignment with industry best practices.
- **Risk Management**: Identify and mitigate legal and regulatory risks that could impact the firm's operations or reputation, and implement effective risk management strategies.
- **Corporate Records Management**: Maintain accurate and up-to-date corporate records via Diligent; including appointments, partner details, compliance dates (confirmation statement and annual accounts filings), statutory registers and other legal documents.
- **Legal Compliance**: Collaborate with regulatory bodies, the SRA and CILEX to ensure the firm's activities comply with relevant laws, regulations, and industry standards; including notification requirements during the on boarding of partners and the annual bulk renewal of practicing certificates.
- **Corporate Secretarial Services**: Oversee all aspects of corporate secretarial services, including entity formation, mergers and acquisitions, and corporate restructuring activities.
- **Continuous Improvement**: Continuously evaluate and enhance corporate governance practices and processes to adapt to changing business needs and regulatory requirements.
- **Training and Education**: Provide training to partners, directors and senior management and employees regarding the Group's obligation to corporate governance, compliance, and ethical standards to promote a culture of integrity and accountability.
- **Administration**: Update and maintain:

- Annual corporate governance calendar(s), via Diligent
- The group structure chart to reflect the recent organisational changes

**Required experience**
- ICSA qualified
- 5+ years' company secretarial experience
- Experience of partnerships and other entity types
- Proven track record of serving as a Company Secretary in a complex corporate environment, preferably within a multinational organization or large law firm.
- Strong communication skills with the confidence to work with stakeholders at all levels but particularly at partner level
- Excellent stakeholder relationships and proven ability to influence
- Proactive self-starter who is able to work on their own initiative with mínimal supervision.

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