Medical Staffing Officer

5 days ago

Warwick, United Kingdom South Warwickshire NHS Foundation Trust Full time

To support the Medical Staffing team in the smooth running of administrative activities within the department. To help ensure that all information is accurately and precisely recorded and subsequently easily accessible.

Work alongside Service Leads to support the recruitment process, undertaking associated administrative tasks as required.

This is an exciting time to join our expanding Medical Staffing team at South
Warwickshire NHS Foundation Trust. Appointees will join an established team, providing HR and operational support to colleagues across the organisation with a particular focus on the specialist skills and knowledge required for Medical and Dental Staff.
Appointees to this role will work alongside Medical Staffing colleagues to provide general administrative support to the service.
The post holder will work collaboratively with colleagues in the department to help ensure agreed processes are followed and resourcing strategies are effective and efficient.
Support will be provided to post holders wishing to pursue further educational opportunities including, but not limited to Mary Seacole and CIPD.
Innovations and suggestions will be welcomed and encouraged, particularly those that align with Trust strategy.

Come and join a Trust rated Outstanding by the CQC. South Warwickshire NHS Foundation Trust have been rated as outstanding following our latest inspection by the CQC and we are recruiting new staff to come and help us improve even further.

We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the county. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity.

Our values can be summed up in one sentence. We are ‘Trusted to provide safe, effective and compassionate care’. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn’t matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.

General Responsibilities
To support the Medical Staffing team in the smooth running of administrative activities within the department.

To help ensure that all information is accurately and precisely recorded and subsequently easily accessible.

Work alongside Service Leads to support the recruitment process, undertaking associated administrative tasks as required

Specific Responsibilities
To develop an understanding of medical & dental terms and conditions of service, providing support and advice to colleagues within the organisation

Support the recruitment of medical staff, ensuring recruitment activity is done in a timely and effective manner

Support the recruitment and on-boarding of junior doctors in training, in particular around time of junior doctor changeover

To work in conjunction with the medical staffing team to ensure administrative processes are kept up to date and efficient

Ensure that administration around locum bookings is kept up to date to enable efficient finance reporting of locum costs

Use of Health Roster for medical staffing activity, ensuring records are
maintained accurately and consistently

To help ensure all medical locum bookings are made in accordance with the
approved framework guidelines and at the most cost-efficient rates and this data is clearly recorded for audit purposes

Act as a point of contact for junior doctor queries directing to the appropriate colleague as necessary

Support the Medical Education Managers and Service Leads in junior doctor issues

Monitors & record sickness absences for medical staff, highlighting to Service Leads where wellbeing meetings need to take place

Provide advice where appropriate on Terms and Conditions of Service for all grades of medical staff, referring to the Service Leads & Medical Staffing
managers when required

Ensure information recorded on Electronic Staff Record (ESR) is kept up to date and accurate to adhere to monthly consistency checks

Work in conjunction with the Trust Payroll to ensure an efficient payroll service is provided including dealing with queries and other pay issues

To input payroll information into ESR and manage the Inter Authority Transfer process with other Trusts

Support the Medical Staffing Managers to ensure the Trust complies with IR35 rules

Provide data as requested to assist with any national returns relating to Medical Staffing

To have operational knowledge of Health Roster and where appropriate assist in the roll out of junior doctor rotas to maintain ongoing compliance

To carry out any other commensurate duties associated with this role and/or as requested by Medical Staffing managers

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