Operations & Admin Coordinator (Maternity Cover Ftc)

6 months ago

Warrington, United Kingdom BES Group Full time

We are looking to recruit an Operations & Admin Coordinator, to join our growing team based out of our Warrington site (5 days a week) to cover a period of maternity leave on a **fixed-term contract** **for up to 12 months **you will manage the non-technical elements of operations including resource scheduling and the monitoring teams activities.

**What will I be doing?**

As an Operations & Admin Coordinator, you will be responsible for carrying out a wide range of administrative duties for the Monitoring team, including scheduling tasks according to the project plans and requirements, ensuring these are kept accurate and up to date. As well as short to medium term planning and reporting of resources.

You will work closely with Finance on the management of purchase, sales and nominal ledgers. You will also work closely with the Head of Asset Management, Project Managers and our team of brilliant Engineers across both the Warrington site and our Bristol site.

**Some of your other responsibilities will include**:

- Setting up new projects on SAGE and managing these, along with the Project Managers
- Keeping Projects up to date on SAGE including revenue and cost recognition, raising PO’s, invoices and change orders
- Ensuring timesheets are submitted and accurate, to support end of month reporting
- Supporting aged debt and working closely with the credit control team to ensure invoices are paid in line with the relevant terms and conditions
- Setting up new customers and suppliers on SAGE, customer credit checks and new supplier registrations
- Working with the Project Managers to do the revenue forecasting updates
- Processing expenses end to end including, monitoring of credit card statement submissions, getting approvals for all employee expenses and ensuring these are processed accurately
- General office coordination responsibilities from managing the pool vehicles and security processes to supporting with audits and stock control
- Reviewing the current processes and ways of working to maximise efficiencies

**What makes the BES Group a great place to work?**

We genuinely care. It’s basic, human instinct that runs through every person that works at BES Group. Knowing we always do the best job we can with absolutely no compromise means everything.

**If you work for us, you will get the below and so much more**:

- A competitive salary starting from £25k (dependant on experience)
- 23 days holiday per year + statutory UK public holidays, rising to 25 days after 2 years service
- Laptop and mobile phone provided
- Company pension scheme (opt in or out)
- The support of a superb Employee Assistance Programme (EAP)
- Access to lots of discounts and benefits via our company benefits portal including; retail, fitness, holiday and cinema discounts
- Electric vehicle salary sacrifice scheme
- Opportunities to attend volunteer days
- Company contribution to charity fundraising you participate in; we want to support charities you are passionate about
- Employee Suggestion programme, because we value input from everyone in the BES Group

**What experience do I need?**

Our team consists of the best, highly skilled and qualified people and we want our new recruits to have the same attitude, aptitude and appetite for what we do, some of these will include:

- Organisational skills, with the ability to prioritise and meet deadlines, often urgent while maintaining a high standard of quality in everything you do
- Communicate confidently and effectively, verbally and in writing and ability to foster credible collaborative relationships
- Respond flexibly to the demands of the role and juggle multiple activities and requests
- Team player who is willing and able to adapt to a fast moving and growing business
- Experience in an operations or admin control role, ideally working with a team of 15+
- Understanding of project finances (costs, revenue, accruals, invoicing and debt)
- Ideally experience using SAGE 200, however, full training on this will be provided
- Be confident, with an excellent telephone manner
- Have strong IT skills and an aptitude for learning new systems swiftly (having strong Excel skills and other MS packages would also be an advantage)
- Excellent customer service skills

**Next steps**

We want to inspire everyone to see how important safety is and we expect the same from our people. And if you’re on the same page as us about that and you’ve got the right skills, experience and attitude, you’ll fit right in. Simple. We’re all about diversity and inclusion and that means we want our people to be themselves. We’re delighted to be an equal opportunities employer and that will never change

**BES Group, Your Safety, Our Focus.

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