Executive Assistant to CTO

2 weeks ago

Bristol, United Kingdom Vaarst Full time

**Be a part of our mission to make the world cleaner, greener, and safer while enjoying a truly inclusive and supportive workplace.**

**Location**: Bristol, UK - Office based

**Salary**: Up to £45,000 starting salary

**Vaarst** focuses on making the world a cleaner, greener and safer place by deploying technology for good. We’re using techniques in artificial intelligence, autonomy, computer vision and marine robotics to create a difference in the world with underwater technology for our clients in offshore wind and the subsea industry.

Take a look at one of our products in action

SubSLAM X2 - Unlocking the Future of Marine Robotics - YouTube

Founded in 2021 by our sister company Rovco, we’ve announced funding of more than £20 million, been voted one of the most innovative and sustainable companies working towards net zero and won awards for Best Use of AI and Best Technology Innovation.

Discover your place in a hybrid team of 100+ people that celebrates diversity knowing that every perspective is a valuable part of our success and that empowers you to achieve a fulfilling work-life balance.

**Job Title**: Executive Assistant

We are looking for an Executive Assistant who thrives in a fast-paced high-performing environment to support our Chief Technology Officer.

The dynamic nature at Vaarst requires you to have exemplary time management skills and to be an expert in ‘reading the play’ when it comes to anticipating the needs of stakeholders and tasks that require prioritising. This role would suit an individual who is confident in their ability to work independently to achieve outcomes from day-to-day responsibilities to more complex value-add projects.

To thrive in this role you must be comfortable operating in a technical environment, developing knowledge over time and deploying this in your day-to-day work. Being a crucial, supporting role you will need to be experienced and comfortable interacting with senior stakeholders across the business and display the appropriate level of professionalism and discretion at all times.
- In addition, this is an incredible opportunity to help further the transition to renewable energy.**O**bjectives & Responsibilities**:
**Vaarst is an exciting and dynamic environment meaning these are likely to change as we grow, upon joining your objectives and responsibilities will include**:

- Working directly with the CTO to support all aspects of their daily work routine
- Maintain the CTO calendar, including scheduling meetings, appointments, travel (may include domestic and international), public appearances
- Managing expenses for the CTO and their team
- Organise and attend select meetings, take notes, capture action items, and support follow-through
- General administrative duties, such as preparing memos, letters, presentation decks, and other documents
- Ownership of the patenting process, managing relationships with IP lawyers, budgeting, tracking etc
- Manage phone calls, taking messages, and supporting external visitors or guests Deal with highly sensitive and confidential information appropriately, demonstrating a high level of emotional intelligence
- Working across the technical team to support initiatives and positive culture
- Ownership of ad-hoc projects and activities from conception to completion, as well as supporting projects within the tech teams as required
- Provide support to the Business Support team, working closely with the EAs and offering cover when required

(we know it’s tough, but please try to avoid the confidence gap. You don’t have to match all the listed requirements exactly to be considered for this role):

- Proactive approach to supporting the CTO and problem-solving with strong decision-making capabilities
- Growth mindset and emotional intelligence
- Strong interpersonal skills, with a positive and kind attitude Ability to represent their Executive, acting as an extension of that person and ensuring discretion and confidentiality at all times.
- Be able to work in a fast-moving environment whilst being adaptable in a rapidly growing company
- Exceptional organisational skills with the ability to plan and prioritise accordingly to meet deadlines
- Excellent communication skills, both verbal and written.
- Flexible and adaptable, with an understanding of the demands of supporting a busy Executive.
- Business and commercial acumen

**Benefits**

At Vaarst**, **we’re committed to creating a diverse and inclusive workplace where everyone can thrive. Our hybrid-remote approach and state-of-the-art Bristol Office Hub provide a welcoming space designed to nurture your creativity, productivity and well-being.

In** **addition, you’ll get an extensive range of benefits so you can focus on doing your very best work:

- Flexible working so you can work when is best for you
- 25 days annual leave to start with increasing to 35 days after 6 years + bank holidays
- Private medical insurance, including Dental, optical which c

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