Personal Assistant

3 weeks ago


Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

An exciting opportunity has arisen to join the Clinical Operations team in the role of the Clinical Operations Personal Assistant.

The Clinical Operations Personal Assistant holds a pivotal role in the Clinical Operations team of Sheffield Teaching Hospitals, providing exceptional organisational and administrative skills to support the team to deliver its ambitious agenda.

The post holder will provide a comprehensive personal and office management service to the Assistant Chief Operating Officers and Lead Nurse for Clinical Operations, thereby ensuring that their time is used optimally in delivering personal and Trust objectives.
- Provide a comprehensive personal assistant service to the Assistant Chief Operating Officers (ACOOs) and Lead Nurse for Clinical Operations (LN)
- Manage the ACOOs and LN diaries, with mínimal direction, ensuring appropriate prioritisation, preparation time and suitable travel and accommodation arrangements are in place.
- Ensure the operation of a robust system of items to be brought forward for meetings, appointments and 1-1’s.
- Develop, manage and oversee the ACOOs and LN tasks and objectives, working in partnership with the ACOO and LN to review, delegate and prioritise.
- Identify and implement actions, systems and processes that will improve the effectiveness of the ACOOs and LN
- Implement and manage a comprehensive electronic filing system.
- Arrange meetings, including liaising with internal and external contacts, negotiating dates within required deadlines and ensuring adequate provision of rooms, audio visual equipment and refreshments

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

Please view the attached Job Description and Person Specification documents for full details regarding this post.



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