School Secretary

4 months ago

Edinburgh, United Kingdom University of Edinburgh Full time

**Grade UE05 - £25,742 - £29,605**

**School of Chemistry**

**College of Science and Engineering**

**Full-Time - 35 Hours per week**

**Contract Type - Open-Ended Contract
We are seeking an enthusiastic and motivated individual to provide a professional customer-focused School reception service and administrative support as a member of the central School secretarial/administrative team. You will be able to work on your own initiative as well as being an active team member. With experience of working in an office environment, you will be a team player with a flexible and proactive approach and excellent customer service skills. You will be able to prioritise your workload in a varied and sometimes busy environment. This is a full-time, open-ended position available immediately

**The Opportunity:
To provide general secretarial/administrative support as a member of the central School administration team in the School of Chemistry.

2. General School administrative duties, including:

- Maintaining the Administration section of the School’s Sharepoint.
- Registering visitors to the School using the University’s Visitor Registration Scheme.
- Updating School information on forthcoming seminars and events etc. for publication.
- Arranging room booking and catering requests from staff/students.
- Maintaining and reconciling petty cash and parking permit records and processing internal transfers for accommodation and catering.
- Processing payments, sales invoices and coding of invoices.
- Contribute to the process for research grants reconciliation by creating and updating travel reports. (45%)

3. Provide personal confidential day-to-day administrative support for a specific group of senior staff assigned by the post holder’s line manager (10%)
- Support role holders including the Director of Impact, Director of Internationalisation, Established Professors, and the Director of CSEC. Provide committee management, arrange and co-ordinate industry days and wider events, and other specific projects as required.

4. Organise and coordinate School events, conferences and/or projects as assigned by the post holder’s line manager including School Inaugural Lectures (5%)

5. Inputting and extracting data to support specific research-related activity such as PURE and TAS reporting (5%)

Other duties as instructed by line manager (5%)

**Your skills and attributes for success**:

- Educated to at least N/SVQ 3 or equivalent level, plus relevant work experience
- Good working knowledge of Microsoft Office packages.
- Working knowledge of routine financial administration processes.
- Strong communication, literacy and numeracy skills.
- Demonstrated ability and commitment to excellence in front-line customer service delivery.

Click below for a copy of the full job description

**As a valued member of our team you can expect**:
An exciting, positive, creative, challenging and rewarding place to work. We give you support, nurture your talent and reward success. You will benefit from a competitive reward package and a wide range of staff benefits, which includes a generous holiday entitlement, a defined benefits **pension scheme **, **staff discounts, **family friendly initiatives **, flexible working and much more. Access our **staff benefits page **for further information and use our **reward calculator **to find out the total value of pay and benefits provided.

The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter and we are also Stonewall Scotland Diversity Champions, actively promoting LGBT equality.

If invited for interview you will be required to evidence your right to work in the UK. Further information is available on our **right to work **webpages.

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