Facilities Coordinator

2 months ago

Telford, United Kingdom Pertemps Network Group Full time

**Job Description**:
**Facilities Coordinator**

Pertemps are currently recruiting for a Facilities Coordinator on behalf of our clients’ team based in Stafford Park, Telford.

**Responsibilities include but not limited to**:

- Dealing with incoming telephone enquiries.
- Liaising with contractors.
- Creating and updating spreadsheets and presentations.
- Completion of site audits and filing.
- Support the Facilities Management team with various administration duties.
- Protecting the interests of the client.
- Conduct any facilities/building related business in a professional and business-like manner.
- Updating and managing the RiskWise system.
- Updating and management of the SafeContractor system.
- Auditing and managing of the site logbooks.
- Develop and maintain a filing system.
- Answer and direct phone calls with helpdesk jobs.
- Organise and schedule meetings and appointments.
- Maintain contact lists.
- Produce and Distribute correspondence.
- Book travel arrangements.
- Submit expense reports.

Health and Safety requirements:

- Ensure you are fully conversant with Safety, Health & Environmental (SHE) policies and any operational procedures made under these relevant to their role.
- Responsible for the care of the H&S of yourself and of other persons who may be affected by your acts or omissions at work.
- Report all accidents involving injuries and illness verbally to your immediate superior and if applicable a First Aider and record the incident in accordance with the Company’s health and safety policy.
- Inform the FM/Property & Asset Manager immediately of any work situation which you reasonably consider representing a serious and immediate danger to any person
- Never to perform work you are not qualified to do or have not been properly trained for.
- Seek medical treatment for all injuries you sustain (no matter how slight they appear).
- Strong communication skills, both verbal and written.
- Experience within Facilities Management/Property Management (preferred)
- Good numerical skills including computer literacy (Excel, Word, MS Outlook)
- Ability to work alone or as part of a team
- High level of organisational and administrative skills
- Able to use initiative and take responsibility
- Attention to detail and problem-solving skills
- Team player
- Ability to work under pressure
- Health & Safety general knowledge
- Experience with S2 RiskWise portable desirable

**Hours**: Mon-Fri | 37.5 hours weekly | Full time, Permanent.

**Salary**: £24,000 - £28,000 per annum Dependant on Experience.
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