Current jobs related to HR Administrator - Narberth - Birribi

**JOB DESCRIPTION**:HR Administrator

**REPORTING TO**:HR Manager

**SALARY SCALE**: £22,365pa

**WHO ARE WE?**

Birribi provides residential care and education, meeting the therapeutic needs of children and young people with a variety of complex needs.

We were established to offer care provision in a safe, structured, stable and warm environment for children in West Wales. We offer opportunities for young people to have positive experiences, meet achievable challenges and progress towards positive futures through solution focused interventions.

We have an exciting opportunity for someone with an HR administrative background to join our growing team.

**JOB PURPOSE**

The main aim of the role is to support the HR manager in ensuring HR, payroll, training and office administrative activities are carried out efficiently and effectively to allow the other operations of the business to function smoothly, within the legal guidelines relevant to the core business. The post holder will provide generalist HR administration, support and maintain the company HR database, keeping information accurate and up to date.

Excellent communication and organisational skills are essential; confidentiality in the role is paramount. Ideally, well-versed in departmental procedures and policies and will be able to actively discover new ways to carry out the role more efficiently.

**JOB ROLE**

**General HR Administration**
- Undertake administrative procedures and systems and devise ways to streamline processes.
- Keeping the company HR data base up to date and accurate.
- Creation and maintenance of employee personnel files according to policy and legal requirements.
- Ensure the smooth and adequate flow of information within the company to facilitate and advise other business operations.
- Manage schedules and deadlines.
- Assist in performance management processes.
- Support the management with disciplinary and grievance issues.
- Engaging with the wider service to meet our Therapeutic community aspirations.

**Payroll administration**
- Timesheet issue, collation and recording of hours within the business.
- Annual leave reconciliation and adjustment.
- Absence recording & monitoring, and where appropriate liaising with HR manager in relation to patterns of absence.

**Training administration**
- Updating training records.
- Monitor and issue/reissue of company e-learning.
- Monitoring training compliance and highlighting deficits/ non-compliance with HR and line managers.
- Potential for the post holder to deliver training.

**Generalist support to wider office**
- IT capable to provide IT support to company staff.
- Supporting the wider organisation with printing, scanning, and typing duties
- Taking, and making telephone calls, and where appropriate passing on/recording information throughout the rest of the business.
- Creating positive relations with and offering administrative support to the wider office and undertaking adhoc duties in this capacity as required.

**PERSON SPECIFICATION**
- Proven experience within an HR administrator position or similar.
- Approachable, calm and methodical team member with strong ethics and reliability.
- Understanding of labour laws and disciplinary procedures.
- Excellent administration skills with attention to detail, conscientious with a sense of responsibility.
- Excellent communication at all levels both written and spoken are essential as are good organisational, time-management and multi-tasking skills and abilities.
- An interest in and ability to build good working relationships with colleagues across the organisation.
- Proficient in MS Office Suite; and prevailing IT software with knowledge of HRMS an advantage (including recruitment, training & development etc.).
- To be qualified or studying towards a HR qualification (such as CIPD Level 3) is preferable but not essential as training opportunities will be provided, so an interest in pursuing further qualification within the role is important.

**QUALIFICATIONS AND EXPERIENCE**
- Experience as a HR Administrator or similar role.
- Relevant HR qualification would be advantageous, or willingness to achieve.
- Minimum GCSE (or equivalent) English Language, Mathematics.
- This is not an exhaustive list of duties and responsibilities, and the post holder may be required to undertake other duties which fall within the grade of the job, in discussion with the Directors or HR Manager._
- This job description will be reviewed regularly in the light of changing service requirements and any such changes will be discussed with the post holder._
- The post holder is expected to comply with all relevant Organisational Policies, Procedures and Guidelines, including those relating to Equal Opportunities, Health and Safety and Confidentiality of Information._

**This position requires an enhanced DBS background check along with other relevant employment checks.