School Events and External Engagement Coordinator

6 months ago

Glasgow, United Kingdom University of Glasgow Full time

**Job Purpose**
To provide professional guidance, support and coordination for the development, implementation and organisation of high profile School level events, external engagement, knowledge exchange and related activity within the School of Law. This role will particularly focus on external engagement events relating to research activity, but will also include learning and teaching, civic engagement, student and alumni related events.

**Main Duties and Responsibilities**
1. To provide professional administrative services to support the School’s physical, online and “blended” events, knowledge exchange and related activity, including liaison with key partners both internal and external to the School.
2. To advise the School senior leadership team and other colleagues on ways to increase and sustain external engagement and knowledge exchange activity and effectiveness.
-5. Support School colleagues in the organisation and delivery of internal and external events relating to research, knowledge exchange, impact, civic engagement, learning and teaching, student support, employability and alumni engagement. This may include ticketing/booking systems, event logistics and resources, coordination of speakers/participants, in-event supervision and the development of a record of external contacts and stakeholders.
6. Oversee and coordinate event related activity across the School, working with MPA colleagues to ensure an organised and efficient calendar of events throughout the academic year.
7. Operate within pre agreed budgets, using delegated responsibility for efficient, effective and appropriate expenditure which demonstrates value for money.
8. Work closely with College and University colleagues, particularly the College Dean of External Engagement and their team, to ensure suitable assessment of opportunities, coordination of activity, and promotion of events and knowledge exchange activity.
9. Work with colleagues across the University to ensure the provision of cost effective and suitable functional and logístical support for all events, for example catering, AV support and room bookings, and the effective use of traditional and social media.
10. Lead and advise on post event evaluations, to inform and improve future events within the School. Implement any findings in future activity.
11. Other duties as directed by the Head of Professional Services (line manager) and requested by academic colleagues.

**Knowledge, Qualifications, Skills and Experience**

**Knowledge and Qualifications**

**Essential**:

A1 Scottish Credit and Qualification Framework level 8 (Scottish Vocational Qualification level 4, Higher National Diploma) or equivalent, and experience of personal development in a similar role.
A2 Strong Microsoft Office knowledge, especially Word and Excel.
A3 Strong knowledge of systems to support event management, for both physical and online activities e.g. Eventbrite, Zoom, MS Teams.
A4 Knowledge of key relevant legislation, e.g. GDPR and Health & Safety regulations.

**Desirable**:

B1 Knowledge of the University of Glasgow systems, e.g., T4.
B2 Knowledge and understanding of the School of Law and University of Glasgow structure, policies, practices and procedures, particularly in relation to research.
B3 Knowledge of research engagement and knowledge exchange in Higher Education.

**Skills**

**Essential**:

C1 Strong organisational skills; ability to work under pressure, prioritise own workload and meet tight deadlines.
C2 Ability to respond and adapt to changing priorities.
C3 Excellent communication skills, both verbal and written.
C4 Highly developed and proven interpersonal skills.
C5 Proven initiative and judgement to identify priority issues and problem solve.
C6 Ability to coordinate multiple people and resources to deliver an outcome (without having own line management authority).
C7 Ability to review and improve processes and procedures.
C8 Strong financial understanding and budget management skills.

**Desirable**:

D1 Ability to promote events and generate publicity, both internally and externally.

**Experience**

**Essential**:

E1 Relevant work experience in event scoping, design, coordination and management.
E2 Experience of delivering events and activities for groups both internal and external to your organisation.
E3 Experience of working with a wide variety of colleagues and key contacts, both internal and external to your immediate team/department/organisation.
E4 Experience of working within set event budgets, monitoring and reporting on costs and income.

**Desirable**:

F1 Experience within a higher education setting.
F2 Experience of working with research focused academics.

**Terms and Conditions**
Salary will be Grade 6, £32,332 - £36,024 per annum.
This post is full time (35 hours per week). This post is to cover maternity leave for up to 12 months or until the substantive postholder returns.
As part of Team UofG you will be a member of a world changing,

  • Student Engagement Coordinator

    6 months ago

    Glasgow, United Kingdom University of Glasgow Full time

    **Job Purpose** The primary purpose of the Student Engagement Coordinator is to enhance the student experience of Dumfries-based students at the University of Glasgow. The role will require the Student Engagement Coordinator to work closely with the Dumfries-based students (including the Student Representatives), to develop, lead and evaluate new initiatives...

  • Events Coordinator

    6 months ago

    Glasgow, United Kingdom Portico Full time

    Company Description Portico is defined by our unique culture - One that rewards hard work and commitment, empowers people to grow, with the belief that work should be fun and engaging! Our family is made up of all kinds of people. We embrace diversity and believe in treating everyone equally to ensure that everyone has the same opportunities to grow,...

  • Event Coordinator

    7 months ago

    Glasgow, United Kingdom Sodexo Full time

    Job Introduction Sodexo Live! have an exciting opportunity for an** Event Coordinator** to join our amazing non-matchday sales team based at **Hampden Park, Scotland National Stadium!** Reporting into the Sales Manager you will handle the full planning and coordination of all non-matchday events from time of booking, demonstrating enthusiasm, knowledge, and...

  • Event Coordinator

    6 months ago

    Glasgow, United Kingdom Switch Advisor Ltd Full time

    **About us** Switch Advisor Ltd is a small business in Glasgow. We are professional, customer-centric and rewarding. Our work environment includes: - Modern office setting - Growth opportunities - Wellness programmes - Regular social events **Event Coordinator** - Coordinate and manage events including corporate and private functions - Manage the...

  • Event Coordinator

    6 months ago

    Glasgow, United Kingdom Switch Advisor Ltd Full time

    **About us** Switch Advisor Ltd is a small business in Glasgow. We are professional, customer-centric and rewarding. Our work environment includes: - Modern office setting - Growth opportunities - Wellness programmes - Regular social events **Event Coordinator (Full-time)** - Coordinate and manage events including corporate and private functions - Manage...

  • Marketing and Events Officer

    5 months ago

    Glasgow, United Kingdom World Care Foundation Full time

    Due to our ongoing growth with projects worldwide, we are looking to expand our team.Our approach to charity work is different in that we encourage support for our meaningful projects through maximum personal participation, this creates a personal connection with the notion of caring for others as well as charitable giving. As we expand our reach, we are...

  • Office and Events Coordinator Apprentice

    6 months ago

    Glasgow, United Kingdom Edrington Full time

    **Requisition Id**:2008**Location**:Glasgow, Scotland, GB, G1 3DNAbout Edrington Edrington’s vision is to give more by crafting exceptional ultra-premium spirit brands. The Macallan is our central focus, supported by Highland Park and The Glenrothes in the fast-growing single malt category and Naked Malt in the blended malt category. Our portfolio is...

  • Sales & Events Co-ordinator

    6 months ago

    Glasgow, United Kingdom Citation - Weddings & Events Full time

    **Sales & Events Co-ordinator** About us: Citation is a luxury, fully exclusive wedding and corporate events venue in the Merchant City area of Glasgow. We pride ourselves on delivering first class experiences for our guests, and our mission is to be the very best at what we do. Our weddings and corporate events business has gone from strength to...

  • Communications and Engagement Coordinator

    6 months ago

    Glasgow, United Kingdom University of Glasgow Full time

    **Job Purpose** The overall purpose of this role is to provide creative communications and engagement support to the MRC/CSO Social and Public Health Sciences Unit’s Knowledge Team, and to work closely with colleagues from across the Unit on communications and engagement activities to enhance the profile of SPHSU and its research. **Main Duties and...

  • Events and Engagement Specialist

    4 days ago

    Glasgow, Glasgow City, United Kingdom ASVA: Association of Scottish Visitor Attractions Full time

    About the Role:We are seeking an experienced Events and Engagement Specialist to join our team at ASVA: Association of Scottish Visitor Attractions. As a key member of our Events Team, you will be responsible for planning and delivering interactive science experiences that inspire people of all ages to explore and understand the world around...

  • Engagement Officer

    5 months ago

    Glasgow, United Kingdom University of Glasgow Full time

    **Job Purpose** Working with the Medical, Veterinary and Life Sciences (MVLS) College Engagement Manager as part of the Innovation, Engagement and Enterprise team (IEE), you will manage the development and delivery of a College wide programme of engagement activities, including public and community engagement, events, exhibitions and school-university...

  • Event Planning Coordinator

    2 weeks ago

    Glasgow, United Kingdom St Andrews First Aid Full time

    About the RoleWe are seeking an experienced Event Planning Coordinator to join our team at St Andrew's First Aid. This is a fixed-term position, initially for 3 months.Key ResponsibilitiesEvent Support: Collaborate with our volunteering team to plan and deliver event activities that align with our charitable aims.Volunteering Promotion: Foster a culture of...

  • Event Coordinator

    5 months ago

    Glasgow, United Kingdom Motus Full time

    Are you a dynamic individual with a passion for organizing and coordinating successful events? Do you thrive in fast-paced environments and have experience in call center operations? If so, we have the perfect opportunity for you! We are seeking an enthusiastic and detail-oriented Event Coordinator to join our team in Glasgow. As an Event Coordinator, you...

  • Event Coordinator

    4 weeks ago

    Glasgow, United Kingdom Compass UK & Ireland Full time

    About the RoleWe are seeking a skilled Event Planner to join our team at the Scottish Event Campus (SEC) in Glasgow. As a key member of our Catering Planning team, you will play a pivotal role in creating extraordinary events that exceed client expectations.As a Senior Event Planner, you will work closely with SEC staff and our dynamic Levy team to plan and...

  • Event Coordinator

    4 weeks ago

    Glasgow, Glasgow City, United Kingdom Compass UK & Ireland Full time

    Event Planner RoleCompass UK & Ireland is seeking a skilled Event Planner to join our team. As an Event Planner, you will be responsible for coordinating events at the Glasgow SEC.Key Responsibilities:Salary: £30,000 per annumWorking Hours: 5 out of 7 days per weekBenefits:Medicash - Healthcare benefits, including dental, optical and therapy treatments...

  • Events & Marketing Coordinator

    5 months ago

    Glasgow, United Kingdom AAC Clyde Space Full time

    **About this Events & Marketing Coordinator role**: If you are a self-motivated Marketing professional with great attention to detail and initiative, we want to hear from you! We are looking for an experienced Events and Marketing Coordinator to join our busy Business Development team in a full-time role to support a variety of activities. This is ideal for...

  • Community engagement project coordinator

    3 weeks ago

    Glasgow, United Kingdom CV-Library Full time

    Location: Home-working - Glasgow or Edinburgh and surrounding areas Salary: £9,560 - £9,920 (FTE £23,900 - £24,800) depending on experience Hours: 15 hours per week, including some evening and weekend work Benefits: We want all our employees to feel valued and engaged and are committed to offering a positive working culture along...

  • Café and Events Coordinator

    6 days ago

    Glasgow, Glasgow City, United Kingdom ASVA: Association of Scottish Visitor Attractions Full time

    About the Café and Events Coordinator Role:We are seeking a highly organized and experienced Café and Events Coordinator to join our team at the Glasgow Science Centre. In this role, you will be responsible for coordinating events, managing catering operations, and providing exceptional customer service.Responsibilities:To coordinate events, including...

  • Events Coordinator

    6 months ago

    Glasgow, United Kingdom Allstaff Full time

    Allstaff Office division seek an Events coordinator, to join our client based in Glasgow, on a 1 year fixed term contract. The main responsibilities will include: - Being the first point of contact for members and supplier, maintaining and building relationships. - Collected data from members and suppliers as required. - Distribute digital communication to...

  • Meeting and Events Coordinator

    1 month ago

    Glasgow, Glasgow City, United Kingdom Klarent Hospitality Limited Full time

    Meet the ChallengeKlarent Hospitality Limited is seeking a skilled Meeting and Events Coordinator to join our team. As a key member of our Meeting and Events Department, you will be responsible for handling incoming calls, arranging travel schedules, and coordinating corporate hospitality events.What We OfferA competitive salary and benefits...