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Team Administrator

4 months ago

Leeds, United Kingdom Turner & Townsend Full time

Company Description

We have grown to become a world-leading professional services company. With 110 offices in 45 countries, we draw on extensive global and industry experience to manage risk while maximising value and performance during the construction and operation of our clients’ assets.

**Job Description**:
We are looking for an Administrator to support our Leeds team. This is an exciting and fast paced role which requires an individual with exceptional administration and organisation skills. We are looking for someone who is proactive, eager to learn, able to prioritise and who can work as part of a hard-working and enthusiastic team.

**Finance**
- Undertake cost centre monthly project invoicing, finance reporting and any queries
- Preparation of quarterly Finance board packs (collate into PDF / printing).
- Formatting of letters, memos, reports and presentations into T&T templates.
- Undertake confidential printing/binding.
- Manage travel bookings.
- Setup of complex contracts, projects, billing and intercompany arrangements in D365
- Provide support to the technical team. The D365 Project Coordinators will be responsible for handling a range of queries related to areas such as project management and setup, purchase orders, opportunities, quotations, client invoicing and intercompany.
- Helping to maintain financial compliance including updating trackers to support internal reporting and governance
- Other ad hoc admin tasks.

**General**
- Make arrangements for internal/external meetings.
- Provide reception cover as directed by the Business Assistant. This includes phone cover, meeting/greeting visitors, post in/out, new starter passes, organising lunch orders and meeting room set up.
- Fire Warden.

**HR**
- Mail merges.
- Letter preparation / issuing of letters.
- PowerPoint documentation - ad hoc as required.
- Preparation of HR packs as required.
- Undertake confidential printing/binding.
- Ad hoc admin tasks.
- Manage travel bookings.
- Support the team with analysis via Excel to include Vlookups etc.
- Other ad hoc duties.

**Qualifications**:

- Advanced Excel
- Intermediate Word and PowerPoint
- Confidentiality
- Finance experience essential
- Previous experience of working in a similar role
- Excellent verbal and written communication
- Team player
- Time management
- Flexibility
- Ability to work on own initiative

Additional Information

The benefits we offer include:

- competitive salary
- structured learning and development sessions throughout your programme
- support to become professionally qualified
- access to a range of online learning tools
- corporate gym membership
- pension
- employee assistance programme
- season ticket loan
- ability to buy or sell annual leave days
- company social events
- sports team membership
- mentoring
- cycle to work scheme.

SOX control responsibilities may be part of this role, which are to be adhered to where applicable.