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Legal Secretary

4 months ago

Luton, United Kingdom Newstaff Employment Services Ltd Full time

Newstaff Employment Services is recruiting for a Legal Secretary (Private Client and Commercial Property) for a successful firm of solicitors based in Luton.

The ideal applicant will have previous experience as a legal secretary, preferably in either Private Client or Commercial Property practice areas, although other legal secretarial experience will be considered.

**The Person/Skills Required**:

- Excellent interpersonal skills and clear written and oral communication;
- Proven audio typing experience
- Excellent organisational skills
- Ability to communicate both in writing and orally with a wide range of people;
- The ability to demonstrate a courteous, helpful and pleasant manner both in person and on the phone;
- Efficiency, reliability and flexibility, able to organise the workload to meet challenging/changing deadlines ensuring prioritisation of different work matters across the team;
- Self-motivation with the ability to be a self-starter and work independently or within a team;
- Proven IT skills, including the use of case management systems, MS Word, Outlook and Excel;
- Personal pride in the quality of their work which should be to a high standard and delivered within the required timeframes

**Key Responsibilities**:

- The production of documents and correspondence using audio/copy typing
- Costing files on a monthly basis and the preparation of draft bills to include ensuring disbursements are claimed and paid
- Attending to clients and others, both on the telephone and in person, where possible dealing with initial enquiries and/or taking detailed messages to enable the appropriate person to deal with the matter on their return
- Management of Fee Earners’ diaries, including scheduling of appointments, arranging meetings, organising travel as appropriate. Ensure all meetings have appropriate facilities arranged eg meeting room booked, refreshments available
- Setting up new files accurately and speedily on instruction
- Maintaining Fee Earners’ client details on the firm’s database (ALB) and updating as and when required
- Dealing promptly and accurately all filing and storage/retrieval requirements in respect of client files
- Ensure all files are Lexcel compliant and management of money laundering checks and keeping the associated records
- Assisting in the smooth running of the administration and secretarial support within the department, supporting other Fee Earners and secretarial support where appropriate
- Awareness of GDPR and the handling of sensitive information ensuring confidentiality and security of all practice and client data. Documentation and/or information
- Undertaking any other ad hoc duties as requested by the professional staff in the department
- Support as and when requested in firm-wide and departmental marketing events

Full Time - 09:00 to 17:30 Monday to Friday
Department - Private Client or Commercial Property

**Salary**: £22,000 and £26,000 - Dependent on experience + Benefits
- Excellent office facilities in the heart of Luton and Berkhamsted.
- Staff introduction bonus
- 25 days holiday
- Auto enrolment pension scheme
- Enhanced sick pay
- Free eye tests
- Paid Flu vaccinations
- Discounted legal advice
- Opportunities to participate in company sponsored charitable events